Below are the 4 A/P Clerks, 4 Billing Specialists & 4 Accounting Assistants with Deltek ERP and other systems experience. The Thor Group® provides accountants, bookkeepers, accounting clerks, payroll staff & Deltek implementation / training professionals a consulting, contracting or direct hire basis.

Could the future success of your organization be helped by this accounts payable clerk III who worked in defense, construction and engineering industries, as well as proficient in Deltek Costpoint and Deltek GCS Premier? Technical competencies involve Deltek Costpoint, Deltek GCS Premier, Solomon IV and Access. Educational background includes Accounting degree.

Key roles of this accounts payable clerk III included auditing travel and expense reports to the government prior to entry, verifying that invoices had proper approvals, purchase orders and receivers, as well as entering all invoices (approximately 60-70) in a week into Deltek GCS for posting to the general ledger. The job entailed receiving subcontractor invoices, sending out for approvals to program managers and contracts department, in addition to entering subcontractor invoices into GCS after they were audited against their purchase order. Various GL accounts were reconciled monthly. Reconciling three credit card statements monthly and entering all fixed assets into the FAS system were efficiently handled.

This specialist emailed the outstanding subcontractor list spreadsheet twice a month to contracts department and program managers to inform them of any outstanding invoices. Another duty was cutting approximately 35 checks each week. Processing approximately 35 EFT transactions weekly and emailing direct deposit notifications to employees and subcontractors notifying them of deposits made to their account were managed. The checking spreadsheet was updated whenever a disbursement was made. Skills brought to the table consisted of requesting W-9s from subcontractors and consultants, copying direct charge invoices to provide back up ODC to BITS billers, along with filing open and closed A/P.

What can an accounts payable clerk with work background in a psychiatric hospital, as well as specialization in Deltek bring to your organization? Technical specializations involve Deltek, Ross System and Delphi. Educational background includes Medical Billing and Coding Certificate.

Working with areas such as reviewing invoices, handling the appropriate documentation for check request and reviewing all invoice for approval prior to payment were some of the skills brought to the table. Duties covered preparing and processing checks for multi companies, particularly verifying account codes, in addition to handling vendor inquiries. The daily entry of invoices was processed and 200+ invoices were entered per week. Expense reports and mileage reimbursements were processed.

Responsibilities consisted of reconciling vendor statements, researching and correcting discrepancies, along with auditing and verifying expense reports. Supporting documentation was provided for audits. Vendor files were maintained. Strong customer service with vendors was provided. An additional task involved processing check runs twice a week. Software used included Ross System.

Could the future success of your organization be helped by this accounts payable clerk who worked in business services, food and manufacturing industries, as well as proficient in Deltek Costpoint, Deltek Premier and Oracle? Technical competencies involve Deltek Costpoint, Deltek GCS Premier, Oracle, FoxPro and Lawson Insight. Educational attainment includes Accounting Clerk Diploma. This individual obtained certifications in Deltek Costpoint 6.1 Billing and the Unbilled Receivable Reconciliation, along with Deltek Costpoint 6.1 Project Basic Setup.

Important tasks of this accounts payable clerk included processing numerous 3-way vendors’ vouchers for payment and answering incoming calls from vendors regarding their accounts to resolve any problems. This individual participated in monthly closings.

Key roles in another job involved processing a heavy volume of vendor invoices and freight bills, distributing morning and afternoon mail to the accounts payable department, as well as reconciling the financial data for the purpose of maintaining accurate account balances. Maintaining the filing of batches, purchase requisitions, expense reports and 1099 forms was handled. Problem invoices, including freight bills were researched. Duties consisted of performing pre-audits of all invoices for the purpose of ensuring accuracy and appropriateness prior to payment, in addition to performing other related duties as assigned for the purpose of ensuring the efficient/effective functioning of the work unit. Auditors were assisted for the purpose of providing support and documentation on internal processes for accounts payable and receivable. This individual participated in monthly closings and performed other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Does an accounts payable clerk who is experienced in defense, manufacturing and IT services industries, as well as knowledgeable in Deltek Costpoint, Deltek GCS Premier and Oracle pique your interest? Technical knowledge involves Deltek Costpoint, Deltek GCS Premier, Oracle and MS Dynamics Great Plains. The individual is candidate for a major course in Electrical Engineering.

One of the major responsibilities of this accounts payable clerk included utilizing A/P modules within Deltek Costpoint. PO and non-PO invoices were processed.

Other jobs covered full cycle, high-volume A/P processing, utilizing accounting modules, in addition to processing all PO, non-PO invoices, check requests and subcontractor payroll. Expectations were exceeded in quantity and quality. Daily reports were created for upper management. This individual created a detailed accounts payable office procedures manual. Recurring monthly rents were created and processed. High-volume A/P processing in both US and Canadian entities was completed. A/P module was utilized within Deltek Costpoint. PO, blanket and non-PO invoices were processed. Functions consisted of ensuring timely payment of vendor invoices, maintaining accurate records and collecting accounting data for internal audits and DCAA compliance audits. This specialist served as point of contact for internal/ external vendor correspondence and maintained the storage database for retention of records. Various office management and clerical duties were performed. A detailed office procedures manual was created and the replacement was trained. Various clerical duties were performed, such as loading/unloading shipments and sorting mail and packages. Aside from coding invoices for processing, tasks involved supervising and training three employees, along with maintaining the database of addresses and property inventory. Working in Deltek Costpoint receiving packages was carried out.

What can a billing specialist with work background in engineering, business services and IT industries, as well as specialization in Deltek Costpoint and Deltek Vision bring to your organization? Technical specializations involve Deltek Costpoint, Deltek Vision and Cognos. The individual finished an English major course.

Working with areas such as managing full government, commercial/ intercompany billing cycle, project setup, invoice preparation, approval, submission and collections, as well as developing and maintaining a thorough understanding of government contract types including T&M and FFP. Duties covered processing, applying and reconciling cash receipts, reviewing and briefing contract modifications into Deltek Costpoint, in addition to assisting with the contract closeout. A/R records were maintained and processed in the inter-company system. A/R aging and unbilled A/R reports were reconciled, maintained and analyzed. This individual participated in audits with outside independent auditors and regulatory agencies and developed/maintained relationships with government pay offices, invoice approvers and internal staff. Monitoring and lowering days sales outstanding, assisting in codifying position responsibilities and procedures, in addition to documenting development were efficiently handled.

For other jobs, Costpoint 7 was utilized to generate invoices in support of government contracts. The professional maintained a customized project-based accounting system, Deltek Vision, setting up new clients and projects in Deltek Vision, along with developing, executing and administering new or existing contracts. Preparing and distributing bi-weekly project based firm fixed price and invoices based upon job costing project accounting were completed. Bi-weekly billing meetings with senior project managers were led. A/R-related balance sheet accounts were reconciled. Closeouts of completed projects and contracts were managed.

Could your organization use a billing specialist who is experienced in IT, software and business services industries, as well as proficient in Deltek Costpoint, Peachtree/Sage 50 and QuickBooks Pro? Technical proficiencies cover Deltek Costpoint, Peachtree/Sage 50, QuickBooks Pro, Oracle, Macola and Adobe. Educational background includes Bachelor of Business Administration in Marketing.

Some impact contributions of this billing specialist included managing the monthly billing of government contract invoices in CPAF, FFP, CPFF and T&M formats using Deltek Costpoint, as well as checking POPs, funding, billing rates, invoicing address, contract/purchase order numbers and any other pertinent data in each project being billed. This individual ensured each current month’s invoice packet was completed/organized and free of error before submitting to the manager to post. A monthly detailed unbilled analysis was created for each assigned project and the reasons were explained for each variance of billed vs. revenue. An additional role covered utilizing clear productive line of communication with project managers, project control, contract administrators, cash collections, billing lead and other co-workers involved in daily functions.

As part of duties in another job, cash receipts were recorded for training classes from prepaid consulting/vouchers/prepaid classes. New projects were setup for domestic and international clients in Costpoint. The job consisted of printing and reviewing the analysis of unbilled receivables, reconciling unbilled monthly, along with computing and posting revenue during the reconciliation of unbilled. Bills were reviewed and posted in Costpoint. Project/project product bills were prepared, reviewed and posted. Prepaid consulting invoices were also prepared, reviewed and posted. The daily posting of lockbox deposits and credit card was completed.

Would a billing specialist II with familiarity in insurance, computer software and construction industries, as well as skilled in Deltek Costpoint, Deltek GCS Premier and Deltek Time & Expense help your organization achieve greater success? Technical specializations cover Deltek Costpoint, Deltek GCS Premier, Deltek Time & Expense and Softrax. The individual is pursuing AS in Business Administration.

Making a positive difference with preparing monthly invoices to customers using GCS Premier (T&M, FFP, CPFF and FFP/LOE), while also reconciling labor, travel and ODC charges between GCS, Time & Expense reports and backup receipts to ensure accurate billing were some of the key focuses of this billing specialist II. Aside from reviewing the A/R report, this individual assisted/resolved collection issues for 30+ day invoices and worked with project managers to ensure billing accuracy and prompt invoice payments. Invoices were entered into WAWF.

Notable skills included serving as team lead and acting manager of the services billing department, in addition to preparing bills for invoicing to customers using Costpoint (T&M, FFP). Responsibilities covered analyzing and reconciling unbilled, billed accounts receivable and deferred revenue to the general ledger monthly. Coordinating with delivery executives, project managers, sales team and collections team was done to ensure timely resolution of complex accounting issues. Invoices were entered into the customer’s web based invoicing system. An additional duty covered ensuring department compliance with Sarbanes-Oxley policies and procedures, resulting in zero department deficiencies during interim/ final Sarbanes-Oxley audits.

Could your organization use a billing specialist who is experienced in business services, defense and financial services industries, as well as proficient in Deltek Costpoint, Deltek Time & Expense and Peachtree/Sage 50? Technical proficiencies cover Deltek Costpoint, Deltek Time & Expense, Peachtree/Sage 50, Sage Pro, QuickBooks and ADP Workforce Now. Educational attainment includes Accounting/ Finance; Paralegal Studies/ Finance; and Healthcare Administration.

Primary tasks of this billing specialist included reviewing, analyzing and checking payroll forms and reports for accuracy, as well as making the necessary adjustments or corrections. Maintaining files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices was also handled. All A/P invoices were reviewed for appropriate documentation and approval prior to payment. Key roles covered reconciling vendor statements, researching and correcting discrepancies, prioritizing invoices according to payment terms, preparing cash receipts, in addition to coding and posting of receipts. Responsibilities involved ensuring the accuracy of semi-monthly labor and leave posting in Deltek Costpoint.

Setting up new employees in ADP and Deltek Costpoint was one of the contributions. This individual compiled financial, tax and payroll reports for internal/ external purpose. The electronic timekeeping & expense system was administered. Maintaining uncompromising confidentiality of information and exercising wise judgment/ protocols when working with confidential information/documentation were carried out. Aside from participating in the contract closeout process, the job involved collecting and preparing the final labor billings and project ODC’s per CLIN. One of the skills brought to the table involved compiling and delivering of close out list or deliverables to all POC’s, awaiting signatures.

What can an accounting assistant with work background in engineering, financial services and software industries, as well as specialization in Deltek Costpoint, Deltek Time & Expense and QuickBooks bring to your organization? Technical specializations involve Deltek Costpoint, Deltek Time & Expense, QuickBooks, Cognos 8, EDS, 10-Key and Access. Educational attainment includes Bachelor of Science in Economics. The individual participated in Certified Public Accountant Preparation Skill set program, in addition to being fluent in Bulgarian, Russian, and English.

Some of the responsibilities of this accounting assistant involved preparing the analysis of accounts and monitoring accounts to ensure payments were up to date. The job required carrying out billing, collection and reporting activities according to specific deadlines. Duties covered tracking/resolving outstanding payment issues, generating weekly aging reports in a timely manner, reconciling accounts payable to general ledger and preparing requisitions for accounts payable vendor payments. This individual maintained employee travel expense files, interacted with customers to resolve outstanding issues, as well as followed up, collected and allocated payments. Company personnel were assisted in the submission of expense reimbursement claims using Deltek Expense Systems.

Aside from following established procedures for processing receipts, cash, and customer inquiries were audited and resolved. The job covered timely auditing and processing of employee reimbursement claims. Ensuring expense claims complied with government travel regulations and company reimbursement policies was part of the functions. The travel manager was assisted in training new personnel in the use of Deltek Expense. Adjustments were processed. Organizing the recovery system and initiating collection efforts were efficiently handled.

Could your organization use an accounting assistant who is experienced in transportation, engineering and business services industries, as well as proficient in Deltek Advantage and QuickBooks? Technical proficiencies cover Deltek Advantage, QuickBooks, Access and Adobe. Educational background includes Deltek Advantage Training and Frontline Leadership Training.

Some impact contributions of this accounting assistant included managing and maintaining TimeSlips, QuickBooks and Deltek accounting systems, including staff training, project setup, billing, statements, time sheets and expense reports. This individual managed coding, approval and authorization on vendor invoices and monthly statement reconciliation. Key roles covered working closely with the CFO in entering A/P or A/R data, processing checks, as well as reconciling bank statements, month-end and year-end GL reconciliations. The complete accounting system upgrades and conversions were coordinated. From secretary/receptionist, promotion was awarded three times assuming increased levels of responsibility within the company.

In other jobs, managing all accounts payable, payroll support activities and all coordination on safety matters with the safety director for a 100+ union workforce was part of the job. Functions involved preparing weekly union labor hours, reporting by job, union group, as well as enabling weekly/monthly/yearly tracking of union hours and overtime for reporting purposes or payroll. All office support services were maintained for the general office, engineering, purchasing and production. The bi-monthly payroll was administered, including salary adjustments, special payments, new hires, terminations, tax allocations, address changes and deductions for 150 employees. Aside from producing monthly billings and statements, billing disputes were researched to resolution. Coordinating and preparing the division budget analysis and workers’ compensation rates/losses were carried out.

Would an accounting assistant II with familiarity in defense, real estate and automotive industries, as well as skilled in Deltek Costpoint and Deltek Time & Expense help your organization achieve greater success? Technical specializations cover Deltek Costpoint and Deltek Time & Expense. Areas of expertise encompass accounts payable, expense management, purchase order administration, and vendor management. Educational attainment includes Bachelor of Science in Accounting and Associate’s degree in Accounting/Computer Applications.

Making a positive difference with managing all accounts payable processes, ensuring input and timely payment of all vendor invoices, as well as handling the weekly check run and positive pay transmission were some of the key focuses of this accounting assistant II. This individual served as administrator to the Deltek Time & Expense software to help support employees within the company and reconciled/processed bank credit card statements and spend reports to create the ETL process. The accounts payable aging report was reconciled monthly. Coordinating the approval process of all accounts payable invoices was efficiently handled.

Notable skills included setting up and processing 1099 yearly reporting for the company and agencies affiliated to the Internal Revenue Service, in addition to creating and maintaining the step-by-step instructions associated with travel reference. The final phase of vendor maintenance was overseen. Functions consisted of rectifying escalated accounts payable issues from employees and vendors, reviewing employee expense reports, preparing re-classes within Deltek Time & Expense, along with monitoring cash receipts and advances.

Could your organization use an accounting assistant who is experienced in nonprofit and education industries, as well as proficient in Deltek Costpoint, SAP and Peachtree/Sage 50? Technical proficiencies cover Deltek Costpoint, SAP, Peachtree/Sage 50, QuickBooks, MS Dynamics Great Plains, JD Edwards and Navision. Educational attainment includes Accounting (minor in Business Administration/Finance); Computer Science & Business Administration; and Certificate of Continuing Education.

Contributions as accounting assistant involved reducing errors in MS Dynamics accounting system, paper filing and vendor invoice billing by 80% through compilation and maintenance of filing for all vendors and vendor consulting invoices/vendor statements. Functions consisted of reviewing and assisting with the preparation/processing of more than 200 1099 vendors. The managing director was assisted in filing and organizing. Over 100 special school requests were processed for billing and payables. This individual met company compliance for contract, travel expenses and building maintenance agreements. Vendor statements and invoices were minimized by 90%. Accounts payable and bank depots were managed, reducing re-classing errors. The grant information was entered in the government grant system.

Primary tasks in other jobs included reconciling A/P, A/R, GL, cash under Financial Edge, Navision, Deltek, QuickBooks and JD Edwards, as well as re-classing entries for A/P, A/R and other GL. Cash receipts were managed via online payments, in-house credit cards and purchase orders. Managing A/P of 100-200 a week, managing bank reconciliations for 4 banks in system and on Excel, in addition to managing credit cards, ACH, wire and direct deposit payments were also handled. Key roles covered handling subsidy payments/procurement purchase orders, monthly prepaid, monthly copier and other entries.