Below are the 4 Proposal Coordinators, 4 Project Administrators & 4 Contract Managers with Deltek & other systems experience. The Thor Group® also provides project accountants & other backend professionals who know your industry, Deltek and other systems on a consulting, contracting or direct hire basis.

Could your organization use a proposal coordinator who is experienced in government, construction and engineering industries, as well as proficient in Deltek Vision? Technical proficiencies cover Deltek Vision, Adobe Photoshop SharePoint and Adobe InDesign. In addition to having more than 4 years of proposal related experience, the individual has background in managing proposal teams. Educational attainment includes Master of Community Planning and Bachelor of Arts in Psychology/Sociology.

Primary tasks of this proposal coordinator included coordinating and producing proposals on standard forms 254, 255 and 330 proposals, as well analyzing RFP for requirements and applicability. Preparing proposal schedule and tracking status of all proposal development were also handled. Key roles covered reviewing reports for accuracy, formatting and grammar, in addition to preparing reports for final submission. The job covered working with marketing database Deltek Vision to retrieve applicable resumes and project descriptions, working with consultants to obtain required information for proposals, along with writing and submitting letters or other requests for information to contract officers.

Contributions in another job involved coordinating and producing proposals, statements of qualifications and presentations, as well as working with planners and engineers to write effective resumes or project descriptions. Skills consisted of producing and submitting government standard forms 254/255 and 330 proposals, reviewing reports for accuracy, formatting and grammar, in addition to preparing reports for final submission. Information was entered in the marketing database Deltek Vision.

What can a proposal manager /coordinator with work background in a healthcare services provider, as well as specialization in Deltek bring to your organization? Technical specializations involve Deltek, Visio, Access, Publisher, Adobe and Saleslogix Database Systems. Expertise are also with marketing, proposal writing, presentation production/ preparation, professional services marketing, multiple prime and subcontractor RFP submissions, public/ private sector RFP responses, event planning and CRM databases. Educational background includes BS in Business Administration (Marketing).

Working with areas such as completing all RFI, RFQ and RFP requests in regard to the Post-65 Medicare exchange program was one of the skills by this proposal manager. Duties covered working with senior management to craft custom proposals that addressed the issues / concerns of each potential client’s management and retiree population, to better position our firm to be awarded the exchange contract.

Could the future success of your organization be helped by this proposal coordinator who worked in aerospace/ defense and marine industries, as well as proficient in Deltek GovWin, Lawson and Siebel? Technical competencies involve Deltek GovWin, Lawson, Siebel and Visio. Educational attainment includes Master of Aeronautical Science (specializations in human factors and aviation/aerospace operations; special interest and research in rotorcraft operations); as well as Master of Business Administration; Bachelor of Science in Management; and Associate’s degree in Paralegal Studies.

One of the important contributions of this proposal coordinator included producing proposals and presentations in response to requests for proposals/information (RFP/RFI) through collaboration with management or technical staff on process and adherence to project schedule. Tasks covered organizing and planning the development of proposals from customer RFPs, as well as managing internal/ external proposal staff, writers, graphic artists and production resources. Reviewing delivery requirements and managing resources needed to provide a compliant and quality response were skills brought to the table. Managing proposal archive libraries for information and graphics retrieval was part of the functions. This individual served as project manager for the company’s initiative to re-develop the work proposal process through business development and engineering workgroups, including the selection and implementation of software solutions (Deltek GovWin), design and implementation of application, development and delivery of training modules or workshops.

Part of the key roles involved managing Deltek GovWin Phase II to include incorporating workflows, processes, procedures from contracts and finance into GovWin. Duties covered identifying touch points with other Deltek products (Finance), along with designing and implementing the application, development and delivery of training modules or workshops.

Does a proposal coordinator who is experienced in government, IT services and communications industries, as well as knowledgeable in Deltek Costpoint pique your interest? Technical knowledge involves Deltek Costpoint, SharePoint, JPAS, Access and Publisher. Educational attainment includes Associate’s degree in Business and BS in Psychology.

Major responsibilities of this proposal coordinator included managing the proposal (RFP/RFI) development process, including writing, editing, formatting, and coordinating proposal completion and delivery with sales and other subject matter experts. Working closely with account executives, managers and subject matter experts to assess, complete and deliver high quality proposals to clients was part of the key roles. MS Office products were utilized at a professional level to complete assigned tasks to include proposal email correspondence; document writing, proposal preparation & editing; written presentations, and spreadsheets. Maintaining accountability for the accuracy, timeliness, quality and overall completion of proposals was one of the key roles. Collaborating with sales and subject matter experts was done to translate complex service solutions into compelling business writing, and to respond to RFP questions as needed.

The job covered effectively representing the brand and services to clients and prospects via proposals, in addition to identifying proposal format guidelines and needs, responsible parties, and due dates. Functions consisted of receiving, reviewing, processing and tracking assigned internal tasks, along with ensuring proposals were compliant with the solicitation, making appropriate copies of RFP responses, and shipping for on-time arrival, when necessary. Other duties involved editing, revising and updating the content for RFPs as it became outdated.

Does a project administrator who is experienced in business services, engineering and real estate industries, as well as knowledgeable in Deltek Vision, Sage Timberline and Oracle EBS pique your interest? Technical knowledge includes Deltek Vision, Sage Timberline, Oracle EBS and PeopleSoft. Educational background includes Bachelor of Arts in English (ongoing).

Major responsibilities of this project administrator included performing contract administration, verifying client and/or owner insurance requirements., along with processing contracts for review, approval and signature. Contract billing requirements were confirmed and invoices were generated in formats that met clients’ specific formatting requirements. Subcontracts were administered by prepping and tracking subcontracts, as well as compliance of subcontractor insurance with prime contract requirements was ensured. Key roles covered filing routine and as-needed compliance audit responses with state or municipal agencies, in addition to using advanced features in Deltek Vision to reduce invoicing cycle time by automating processes and ensuring consistent on-time performance. The job covered anticipating and resolving gating issues to maintain project momentum and removing bandwidth consuming tasks from the project manager’s schedule. Tasks consisted of responding to and resolving client and subcontractor inquiries about invoices and payments.

Functions involved verifying and entering invoices for construction/ professional services, along with serving as the liaison between two project managers and corporate accounting, risk management and legal departments as well as outside counsel, consultants, contractors and city personnel. In addition, this individual ensured contractor/vendor compliance with documentation requirements, including insurance and liability tracking on the heavily audited redevelopment of the former municipal airport.

How can your organization gain an advantage with the help of a project administrator with work background in engineering, education and construction industries, as well as skilled in Deltek Vision? Technical skills cover Deltek Vision, UltiPro and CampusVue. This individual is a Registered Nurse (RN).

While working for an engineering company, main functions of this project administrator involved assisting in Deltek Vision Resource Planning, producing reports and preparing project proposals. This individual prepared and distributed project meeting notes. The daily maintenance of several administrators’ calendars and meeting schedules were efficiently handled. Project / client meetings and arrangements were scheduled. Preparing project correspondence and transmittals, as well as entering and maintaining current client contact information in both Deltek Vision and Microsoft Outlook were some of the duties. Other roles covered preparing client and project presentations, preparing/reconciling expense reports for several administrators and performing various administrative duties on a daily basis.

Notable tasks in another job included performing a wide variety of office duties, some of which were confidential in nature; along with establishing, maintaining, processing and updating all academic faculty files to remain current with policies and regulations. Heavy computer use on a daily basis for departmental reports, student reports, minutes from departmental meetings, and other documents as needed were also managed. An additional responsibility consisted of working as a liaison with the academic team and other departments within the college. Functions consisted of effectively communicating on a daily basis, both orally and in writing, along with ordering various materials from multiple vendors.

Could the future success of your organization be helped by this project administrator who worked in business services, defense and technology industries, as well as proficient in Deltek Costpoint, Deltek Enterprise and PeopleSoft Enterprise? Technical competencies involve Deltek Costpoint, Deltek Enterprise, PeopleSoft Enterprise, IBM Cognos, Kronos Time & Attendance and Adobe Acrobat. In addition to having experience with government contracts, the individual has the ability to effectively communicate, note potential problem areas, and recommend strategies for resolution.

Important contributions of this project administrator included supporting two programs and creating purchase requisitions to procure materials in support of the contract. The job entailed obtaining appropriate approvals, submitting authorized PR’s, providing procurement support by preparing materials lists and directly engaging in procurement problem-solving with finance, procurement and operational personnel. Support was provided to the sustainment help line by answering incoming phone calls, creating tickets based on those calls and updating tickets based on call. Replacement parts were shipped on approved tickets. Tasks covered maintaining property inventory records, proofreading documents, cross-checking data, setting up conference calls and meetings, along with maintaining uniform stock for employees and subcontractors.

This specialist provided the administrative support for the program, provided relocation support, and AV-VTC installation support through the information systems engineering command, and reported directly to the program manager or deputy program manager. Skills consisted of coordinating meetings and conferences, as well as designing and maintaining spreadsheets/ flowcharts, doing database maintenance and preparing/tracking purchase requests. Functions involved tracking and obtaining approval of contract invoices, tracking action items to assist with completion/resolution and preparing confidential or standard correspondence and business communications for PM’s signature.

What can a project administrator with work background in manufacturing, communications and technology industries, as well as specialization in Deltek Costpoint and Siemens bring to your organization? Technical specializations involve Deltek Costpoint and Siemens. Educational attainment includes AA in Liberal Arts.

Working with areas such as applying cash receipts received from various banks ensuring a steady cash flow for the corporation was one of the responsibilities of this project administrator. Cash receipts from $25M-$30M per month were efficiently handled. An additional duty involved initiating interfacing with bank personnel if discrepancies in bank statements occurred. This individual managed the timely and accurate execution of monthly invoicing to all federal contracts in the Deltek Costpoint system. Customers were contracted. Proficiency was applied with wide area workflow (DOD) delivery system, vendor inquiry system (VA) and OB10 system for online submission of invoices.

Other functions consisted of administering the timely collection of accounts receivable from federal accounts utilizing Microsoft Excel for tracking and auditing purposes, along with initiating new order/project set up in Deltek Costpoint system. Entering financial ceilings and funding modifications was handled as required. The job covered maintaining accurate records of billing files, cash receipts and A/R collection data in electronic and text form for all federal accounts. Excellent customer service rapport was maintained with numerous POCs with federal customers. Part of the job was interfacing with federal contract officers.

What can a senior contracts manager with work background in aerospace/defense and IT industries, as well as specialization in Deltek Costpoint bring to your organization? Technical specializations involve Deltek Costpoint; Deltek GCS Premier, Cognos Impromptu and EBSS. Aside from pursuing Associate and Bachelor degrees in Business Administration (concentration in Acquisition & Contract Management), educational background includes Business Administration courses and Master’s Certificate in Government Contracting.

Working with areas such as managing assigned contracts as part of large contracting team and ensuring compliance with FAR, DFARS, GSA schedule terms and contract terms/conditions of each assigned contract were some of the responsibilities of this individual. Duties covered preparing and requesting modifications to prime and subcontracts as needed, as well as acting as point of contact to customers and internal project managers for all contractual matters for assigned contracts. All contract documentation for assigned contracts were generated and maintained. This individual negotiated subcontract agreements and prepared purchase orders using module in Deltek GCS Premier.

Assistance was provided with project setup for new projects using Deltek GCS Premier. Other functions involved providing workforce for each project, entering budgets for each project and preparing invoices for most projects, some using the VIP system and the PLSC system. The job covered reviewing and approving all invoices for each assigned contract. In addition to preparing price quotes for new tasks on assigned IDIQ contracts, another task involved negotiating any new terms and conditions necessary for new task orders and for any changes in contract/subcontract agreements.

Could your organization use a contracts manager who is experienced in IT, business services and construction industries, as well as proficient in Deltek Costpoint? Technical proficiencies cover Deltek Costpoint, QuickBooks, Oracle-PeopleSoft, SAP, ADP, Peachtree/Sage 50 and Taleo. Educational background includes Associate’s degree in Business Management/ Administration, course in Human Resource Information System, Paralegal Studies and Associate’s degree in Liberal Arts.

Some impact contributions of this contracts manager included working with different levels of stakeholders within the organization to analyze and solidify an overall contract strategy, as well as reviewing, comparing and ensuring employment contracts, vendor contracts or contract proposals for new business. This individual initiated, rolled out and implemented compliance programs and systems. Compliance of contracts with the regulatory and organization was ensured. Key roles involved managing proposal from cradle to grave through SAP Ariba 7.0 and Deltek Costpoint CRM software, in addition to acting as the prime liaison between the areas, stages of contracts and compliance. Ensuring maintenance of an effective compliance monitoring, tracking and communication policy was part of the duties.

A department was supported in performing internal audits on existing policies and procedures, investigations and developing recommendations that aligned with the company compliance policy. Interacting with members of other departments to ensure contract information completes and ensuring that the vendor was in compliance with legal requirements or government regulations were some of the functions. The job consisted of providing contract summaries, ensuring contract execution in accordance with company policy and reporting the status of current contract processes to management.

Would a contracts manager with familiarity in nonprofit, business services and education industries, as well as skilled in Deltek help your organization achieve greater success? Technical specializations cover Deltek GCS Premier, Deltek Costpoint, Deltek Vision and FundWare Accounting Systems. Educational attainment includes Biology/Microbiology and graduate-level coursework in Mammalian Toxicology.

Making a positive difference with providing general advice or assistance on the FAR, AIDAR, other relevant laws, regulations and policies reporting to the senior vice president and others for all company-funded work was one of the key focuses of this contracts manager. Duties consisted of reviewing and assisting in drafting procurement/ financial procedures, reviewing procurements exceeding $100,000 conducted by others, as well as procuring or supervising the procurement by other home office-based staff, of any required source or origin commodities or services. Assistance was also provided with the preparation of any project reports required on the company-funded awards; Deltek setup for all contracts module information; and Deltek billing of contracts. Notable tasks included drafting portions of proposals as required, along with reviewing and signing off on all proposal budgets. This individual reviewed and negotiated teaming agreements as well as non-disclosure agreements for favorable terms.

Functions in another job involved assuring that field accounting systems where robust and all general company rules were used for field purchasing, as well as training the contract manager in reviewing all 1420’s to assure all information was supportable and that human resources received them in a timely fashion. This was done so that all consultants or new hires were hired in the field in on time, understanding their specific job descriptions.

Could your organization use a contracts manager who is experienced in government, IT services and defense industries, as well as proficient in Deltek GCS Premier and Deltek Costpoint? Technical proficiencies cover Deltek GCS Premier, Deltek Costpoint and CLM. Educational attainment includes Master’s Certificate in Government Contracting; Government Contracting Fundamentals Certification; course in Business Management (emphasis in Accounting and Finance, minor in Behavioral Science); and A.A. in Business Administration (emphasis in Finance, Accounting).

Primary tasks of this contracts manager included utilizing Deltek GCS Premier to perform contracting and accounting functions, as well as preparing cost proposals for government contracts (computed cost data for labor, overhead, fee, forward pricing and escalations). Preparing and managing subcontracts, consultant, non-disclosure and teaming agreements were also handled. Key roles covered implementing contract closeout procedures, researching contract regulations, FAR, JTR and per diem rates, in addition to determining contract reporting requirements in accordance with FAR and DCAA contract regulations. Adjustments and final invoices were prepared based on approved billing rates. Invoices were prepared, billed and posted via Deltek GCS Premier Accounting System.

Contributions involved interacting with the company’s president, vice president, chief financial officer, and staff to finalize various contracting and/or accounting issues, in addition to interacting with senior contracting management of client companies. Maintaining contract files with invoices, funding data, correspondence, and backup documentation as well as vendor, consultant, proposal files, and instructions manual were part of the job. Monthly reports were prepared for submission to customer, to include projection of costs, funding summary, summary of billings-to-date and various graphs.