Below are the 4 Contracts Managers, 4 Proposal Coordinators & 4 Project Administrators with Deltek ERP and other systems experience. The Thor Group® provides accountants, project analysts, payroll specialists & Deltek implementers / trainers on a consulting, contracting or direct hire basis.

Does a contracts manager who is experienced in IT, business services and construction industries, as well as knowledgeable in Deltek Costpoint, SAP, ADP and Peachtree/Sage 50pique your interest? Technical knowledge includes Deltek Costpoint, SAP, ADP, Peachtree/Sage 50, PeopleSoft and QuickBooks. Educational background includes Associate’s Degree in Business Management and Administration, Associate’s Degree in Liberal Arts, Human Resource Information System, and Paralegal Studies Certification.

Major responsibilities of this contracts manager included working with different levels of stakeholders within the organization to analyze and solidify an overall contract strategy, as well as reviewing, comparing and ensuring employment contracts, vendor contracts or contract proposals for a new business. Key roles covered initiating, rolling out and implementing compliance programs and systems, ensuring compliance of contracts with the regulatory and organization, in addition to managing the proposal from cradle to grave through SAP Ariba 7.0 and Deltek Costpoint CRM software. Acting as the prime liaison between the areas, stages of contracts and compliance, along with ensuring the maintenance of an effective compliance monitoring, tracking and communication policy were positive experiences brought to the business table.

The job covered supporting the department in performing internal audits on existing policies and procedures, managing investigations and developing recommendations that aligned with company compliance policy. Tasks consisted of interacting with members of other departments to ensure contract information completion and ensuring that the vendor was in compliance with legal requirements and government regulations. Functions involved providing contract summaries, ensuring contract execution in accordance with company policy and reporting the status of current contract processes to management.

How can your organization gain an advantage with the help of a contracts manager with work background in a medical center, as well as skilled in Deltek Costpoint, PeopleSoft and JD Edwards? Technical skills cover Deltek Costpoint, PeopleSoft, JD Edwards, Oracle and AS/400. Educational attainment includes Master of Science (MS) in Quality Management Systems, and Bachelor of Science (BS), Science Specialization  Homeland Security & Defense. This individual obtained Certifications in Federal Contract Management and Lean Six Sigma Green Belt.

While working for a medical center, main functions of this contracts manager were comprised of leading the implementation of Compliance 360 Contract Management System and serving as the system administrator for Compliance 360 Contract Management System. The job involved managing a small team of 3 contract administrators that supported contract initiation and helpdesk activity. Compliance 360 contract system training was provided to over 300 employees.

Other important contributions included negotiating a contract claim which resulted in compensation of 1.5 million in revenue and completing an event which reduced production times by 35% and increased sales by 15%. In addition, the implementation of compliance 360 Contract Management System was completed 15% percent under budget.

Could the future success of your organization be helped by this senior contracts manager who worked in business services, defense and IT services industries, as well as proficient in Deltek Costpoint? Technical competencies involve Deltek Costpoint. Educational background includes Master of Science (Information Technology) and Bachelor of Science Degree. This individual obtained Certifications in Information Technology, Professional Contracts Manager, Six Sigma Green Belt and PMP (Program Management Professional) certifications.

One of the important contributions of this senior contracts manager included managing all contractual items pertaining to requirements, negotiations and implementation of changes (ECPs, MODs, acceptance, payment and close-out). The job entailed informing the team when schedule will be missed and offering solution(s), providing risk management analysis and maintaining the software program for RM making adjustments as necessary to assure the company was current and aware of the risk. Tasks covered ensuring configuration management accuracy, in addition to managing the system to assure historical data was accurate, accessible and safeguarded against loss. Systems used included Enterprise Resource Planning (ERP) Wide Area Work Flow, SMART and Deltek.

This specialist managed the monthly activity report/weekly activity report, authored the MAR/WAR for submission to upper management, as well as tracked and maintained the information assurance status for the system requiring an ATO/IATO and PIT. Skills consisted of authoring the performance work schedule, statement of work and contract data schedule list, in addition to scheduling team efforts and assuring progress in completing testing and paperwork for the follow-on the contract. Keeping accurate account of changes, AFMC/contractual mandatories, and assisting in resolving disagreement(s) relevant to the new contract were carried out.

What can a contracts manager with work background in IT services, business services and aerospace industries, as well as specialization in Deltek Costpoint and Oracle bring to your organization? Technical specializations involve Deltek Costpoint, Oracle and SharePoint. Educational attainment includes Bachelor of Science (Legal Studies), Associate of Arts (Paralegal Studies) and Paralegal Certificate. This individual is a Certified Federal Contracts Manager.

Working with areas like providing cradle-to-grave contract support, such as reviewing solicitation documentation (pre and post award), performing overall contract administration, creating and maintaining contract file (hard and electronic copies), as well as preparing contract and agreement modifications and contract closeout were some of the responsibilities of this contracts manager. Duties covered providing a wide range of contract scheduling, development, administration and termination services, in addition to assisting the contracting officer in overseeing contract performance, as necessary, to ensure delivery of the supplies or services. Establishing and maintaining projects in Deltek Costpoint 7 were completed.

The job covered reviewing statements of work and other technical documentation to ensure compliance with Federal statutes, evaluating difficult contract situations and developing options to respond to the problems encountered by project managers and client service delivery staff. Other functions involved processing procurements with various dollar thresholds, size, and complexity, advertising requirements, obtaining quotations and proposals from vendors and analyzing responses. This individual prepared purchase orders and prepared supporting documentation for the file. FAR regulations and requirements were interpreted to apply sound business judgment for contractual matters. An additional role consisted of serving as point of contact for all contract-related issues.

Does a proposal coordinator who is experienced in oil, energy and construction industries, as well as knowledgeable in Deltek Vision, JD Edwards and Oracle pique your interest? Technical knowledge includes Deltek Vision, JD Edwards, Oracle, PeopleSoft, Sage 300/Timberline and SharePoint. This individual obtained a Certification in Six Sigma Green Belt.

Major responsibilities of this proposal coordinator included coordinating, executing and submitting proposals for small, medium and large value projects for both domestic and international clients. Tasks for each section of a proposal were successfully delegated. This individual diligently managed the proposal schedule and never missed a deadline, as well as seamlessly collaborated across multiple divisions and regional offices within the company. Proposal compliance was ensured through thorough examination of all RFQ/RFP documents. Coordinating with necessary personnel for all submission materials including sections, graphics, custom resumes, marketing materials, safety requirements, exhibits, attachments and writing narratives were carried out. The database of company project descriptions, resumes and other necessary marketing collateral were maintained.

The job covered coordinating proposals from kick-off to completion, in addition to collecting and managing the status of central region sales in the Deltek Vision database. Weekly regional and national sales calls were coordinated with management. Experience with government proposal submissions, including SF330 forms was applied. The proposal budget was tracked and effectively managed. Other proficiencies involved managing the proposal coordination process with the ability to multi-task and meet tight deadlines; and orchestrating the proposal writing process so the end result was a cohesive document that addressed the criteria set forth in the RFP.

How can your organization gain an advantage with the help of a proposal coordinator with work background in engineering and business services industries, as well as skilled in Deltek Vision? Technical skills cover Deltek Vision. Educational attainment includes Bachelor of Arts (BA), English with Minor in Journalism and Public Communications.

While working for an engineering company, main functions of this proposal coordinator were comprised of maintaining calendars, setting up meetings for vice president and engineers for the production of company contracts. The coordination and production of proposals, statements of qualifications (SOQs), introductory packages, interview presentations and general correspondence were efficiently handled. Aside from prioritizing emails, incoming calls were received and board meetings were scheduled. The marketing information (calendars, project information) was maintained in the company-wide Deltek Vision database. Websites were researched and monitored for request for proposals. Duties consisted of preparing proposals for shipment, providing pickup and delivery courier service, booking conference rooms, in addition to arranging travel and hotel accommodations.

One of the notable tasks included developing proposals through organization of concepts, staffing, classifications of employees, equipment, materials, management systems, workflow, and innovative means of accomplishing the workload. Automated systems and software applications were used to design, develop, write, proofread, edit and create graphics as well as other proposal and bid materials. Writing, proofreading and editing marketing material for digital content were completed. This specialist proofread and edited text, graphics and other proposal materials. Key accomplishments involved creating multiple central SharePoint websites containing specific procedures and policies aside from producing high-level communications ranging from highly confidential to policies and procedures.

Could the future success of your organization be helped by this proposal coordinator who worked in manufacturing, engineering and marketing industries, as well as proficient in Deltek Vision? Technical competencies involve Deltek Vision, InDesign and Adobe. Educational background includes Bachelor of Science in Business Administration  Marketing.

Important tasks of this proposal coordinator included exerting marketing efforts, as well as handling proposal and presentation preparation, resumes, press releases, tradeshow preparation, lead generation, and marketing collateral development for civil engineering, survey and mapping as well as various services. The job entailed maintaining a marketing database used for development of proposals, project write-ups, resumes and project financial information, in addition to managing the development of most profitable winning engineering submittal for the company. The first tradeshow booth was created and developed. This individual helped in achievement of first company to earn the green business designation.

Skills consisted of developing and maintaining the proposal process for international business development for water, wastewater and desalination equipment manufacturer, along with managing all bid/proposal sales leads from the time of lead retrieval to the time of proposal delivery to client. One of the responsibilities involved developing and maintaining a marketing database (Vision) used for business development activities. Excellent interpersonal and communication skills were applied with professionals of all levels. Managing the upkeep and maintaining business opportunities in CRM “Deltek Vision” were efficiently carried out. Other core competencies included communicating, developing and managing proposals; tracking and reporting marketing activities; developing and maintaining the client database; as well as organizing well-attended tradeshows and special events.

What can a proposal coordinator with work background in environmental services, engineering and business services industries, as well as specialization in Deltek Vision bring to your organization? Technical specializations involve Deltek Vision, SharePoint, Adobe Acrobat, InDesign and Photoshop. Educational attainment includes General Studies towards Bachelor’s Degree. This individual obtained a CPR Certification.

Working with areas such as reviewing RFP, RFQ opportunities and leading kick-off meetings and development of plans for submittal, text assignments, resumes, graphics and themes were some of the responsibilities of this proposal coordinator. Duties covered coordinating and driving the schedule of assignments, guiding the proposal team and participating in selected written portions. This individual ensured the proposal was complete, responsive, of high quality and delivered on time. The production schedule and manner of delivery were managed. Marketing materials and templates were designed. Tasks consisted of creating a variety of graphic products for marketing deliverables, including full-color brochures, trifold pamphlets, slide and computer-based presentations for short-list interviews and project or discipline cut sheets. Serving as end-user help desk for questions regarding software use and training was carried out.

Other functions involved participating in two new branding events, including creation of new templates and conversion of firm-wide resumes. Providing template and new branding guideline training to employees in the company office during new branding roll-out were completed. Serving as end-user help desk for questions regarding software use and training was part of the job. The network file servers were monitored for errors in available space, print queue, and tape back-up. Other proficiencies included proposal coordination, computer reporting, graphics, database management, programming and network administration.

What can a project administrator with work background in aviation, aerospace and IT industries, as well as specialization in Deltek Costpoint and Deltek GCS Premier bring to your organization? Technical specializations involve Deltek Costpoint, Deltek GCS Premier, Cognos and SharePoint. Educational attainment includes Bachelor of Science in Finance and Bachelor of Science in Nursing.

Working with areas such as preparing deliverables in a timely manner to the executive management team (EMT) and COTR (contracting officer technical representative) that reflected the project’s performance, both quantitatively and qualitatively was one of the responsibilities of this project administrator. Duties covered maintaining and developing strong relationships with government clients to provide a primary point of contact for projects assigned, as well as preparing monthly (PSR-project status reports) and quarterly status reports using Microsoft Office applications for project management review (PMR). Project financials were reconciled monthly, quarterly and annually. Revenue and cost were accurately forecasted and project cost accruals were submitted monthly. EACs (estimates at completion) were calculated. This individual prepared customer invoice in Deltek GCS accounting system and prepared for submittal.

Vendor invoice reviews were performed to ensure the accuracy of invoice, asking for verification and correction of invoices when needed, along with submitting to accounts payable for payment. The job covered developing and maintaining Master IT maintenance inventory database for financial management service’s IT equipment. Other functions involved collecting and reviewing field employee electronic timesheet submissions for accuracy and compliance using Deltek GCS. Purchase orders were created for procurement of materials needed on projects.

Could your organization use a project administrator who is experienced in real estate, manufacturing and engineering industries, as well as proficient in Deltek, QuickBooks and Sage MAS 90/200? Technical proficiencies cover Deltek, QuickBooks and Sage MAS 90/200.

One of the impact contributions of this project administrator included handling the day-to-day operations of the accounting department utilizing Deltek software: accounts payable backup, expense reports, credit card reconciliation, job costing, A/R billing, cash receipts, deposits and collections. This individual was responsible for vendor setup and maintenance, keeping W-9 information current and issuing 1099s. Key roles covered new project setup/maintenance, linking proposals, executing contracts, ordering certificates of insurance, submitting all contract-required documentation and maintaining project files. Aside from providing administrative support to onsite analysts, the managing partners and director of finance were also assisted.

The job consisted of managing all day-to-day accounting functions, accounts payable, purchase orders, journal entries/adjustments, expense reports, credit applications, vendor inquiries & adjustments, monthly credit card reconciliations, A/R billings & collections, vendor statement review, 1099’s & W-9’s. Functions covered administering several multi-million dollar projects, executing subcontracts, labor compliance, collecting proof of insurance, certified payroll reports and any other documents required by contract and maintaining subcontractors’ files in preparation for audit. Backup and assistance were provided to the VP of business affairs on a regular basis. Tasks involved starting the maternity leave coverage assignment in the payroll department, processing time sheets and inputting payroll, generating weekly certified payrolls and monthly utilization reports for the division, managing all subcontractor submittals and verifying all wages, classifications and rates of pay for all 3 divisions.

Would a project administrator with familiarity in construction, engineering and business services industries, as well as skilled in Deltek Vision and ADP help your organization achieve greater success? Technical specializations cover Deltek Vision, ADP, Adobe Acrobat and SharePoint. Educational attainment includes Certificate of Completion in Administrative Assistant Fundamentals and Diploma in General Studies.

Making a positive difference with working with construction company project managers and superintendents on the initiation of project documentation, correspondence, contracts, insurance and certifications, as well as setting up and maintaining job files in accordance with company policy and procedures were some of the key focuses. Responsibilities covered generating subcontract agreements/purchase orders with subcontractors and vendors in accordance with the contract, generating proposals and change order proposals to be submitted to owners for approval, in addition to preparing and submitting invoices to clients and subcontractors; payments were also tracked. This individual served as back up receptionist for lunch, breaks and absences. Other general administrative and clerical support was provided.

Notable skills included maintaining the database, distributing visitor and employee office badges, as well as providing other general administrative and clerical support (email, calendaring, order supplies, type memos). Tasks involved handling payroll and HR functions: timesheet entry into Deltek Vision for approximately 180 employees, PTO payout and general payroll support, along with gathering and processing expense reports and per diems. Safety classes were organized for new and existing employees. Aside from preparing drafts for invoicing, purchase orders were also tracked. Duties involved meeting and establishing relationships with new vendors, as well as managing existing ones.

Could your organization use a project administrator who is experienced in oil, energy and engineering industries, as well as proficient in Deltek Vision? Technical proficiencies cover Deltek Vision, Access, Adobe Acrobat, Concur and ProjectWise. Educational attainment includes AA Degree in Business Management.

Primary tasks of this project administrator included supporting 50 technical members in the infrastructure branch, with daily project controls and administrative related tasks, as well as setting up and opening projects in the management database. Maintaining contracts, change order documentation and project related insurance, in addition to processing accounts payable and researching vendor payments were also handled. Key roles covered creating and submitting purchase orders, expense reports, expense corrections, credit memos and check requests. This individual initiated and maintained files (hard copy and electronic), file structures, databases for projects/branch and timesheet maintenance in Deltek.

Contributions involved reviewing project financial data, generating reports aiding the operations manager and project managers, along with entering and updating marketing opportunities in CRM. Audits were completed in the department of transportation compliance website. Responsibilities consisted of supporting 15 plus technical staff members with daily administrative needs, in preparation of design and production of engineering plans and reports involving several civil disciplines-roadway, traffic, drainage and structures. Coordinating and maintaining all administrative aspects for multiple assigned projects: schedules, meetings, conferences and calendars were completed. Areas of expertise included efficiently managing all administrative responsibilities: customer and client inquiries, travel arrangements, correspondence, preparation of documents and reports, meeting project deliverable schedules, as well as business development corporate collaboration account management.