Below are the 7 Administrative Assistants with multiple industries & systems expertise.  The Thor Group® provides administrative assistants with your systems & industry experience on a consulting, contracting or direct hire basis.

Would it be beneficial for your organization to employ an administrative assistant and staff accountant with experience working in construction and engineering services industries? Educational attainment is composed of BS with Business Administration, Major in Accounting and Minor in Management Studies. Software experience consists of QuickBooks Pro and QuickBooks Online.

Serving in a construction company as an administrative assistant/staff accountant, has developed an in-house bookkeeping system to enhance executive oversight and financial management. Some of the tasks were maintaining QuickBooks accounting system to reflect accurate financial records and protect the integrity of the general ledger, as well as completing monthly bank reconciliation statements, accounts payables, invoicing and receivables to reflect accurate balances. This professional has coordinated and engaged in quarterly reviews of company’s financial statements (which included Profit & Loss and Balance Sheet) with external CPA.

As an administrative assistant in an engineering services provider, has maintained a QuickBooks accounting system to reflect accurate financial records, as well as managed a petty cash system for construction site and office. Other duties were preparing bi-weekly checks and EFT payments for suppliers and other creditors, as well as completing monthly bank reconciliation statements for all checking and credit card accounts. Furthermore, has prepared and maintained monthly Accounts Payable Listing for credit vendors and submitted to management for review and approval of payment.

Does your organization require the expertise of an administrative assistant who is adept in Peachtree/Sage 50, ADP and QuickBooks Pro, with work background in computer services, distribution and retail industries? Technical knowledge involves Peachtree/Sage 50, ADP, QuickBooks Pro, Misys, NeuMed and Medics. Educational attainment includes Nursing and Business.

Key roles of this administrative assistant included supporting the senior VP of logistics/production and all management staff performing various duties as requested. In addition, this individual served as ISO representative for logistics/ production as well as utilized knowledge/ ability to perform data entry of Excel production schedule, work tickets, sales orders and the uploading/posting of purchase orders. Utilizing and maintaining daily Peachtree/Sage 50 accounting software procedures to include newly started training of the Deltek software systems were also completed. Government contracts were reviewed for correct pricing, shipping costs, due dates and noting all errors before remitting to contracts specialist. Systems utilized involved Peachtree/Sage 50, Electronic Mail, Internet, Visio, PayChex Payroll Processing Program and TimeTrax EZ timekeeping systems.

Functions in another job involved following up and preparing the sales staff interaction with client with product choice or coordination, in addition to working as team member with the sales staff, resulting in significant product sales increase. Administrative assistant duties included providing accounting department support for tracking, depositing of monies in two locations and data entry of all invoices for accounts payable. Skills brought to the table covered processing of credit applications, as well as ordering and tracking of purchase orders. While in this position, customer call back was implemented to track customer satisfaction and produce swift repair management.

Could the future success of your organization be helped by this administrative assistant with work experience in government, retail and financial services industries? Technical skills involve Zoho CRM, Zoho Connect, Zoho Creator, Rq software, Active Net software and Open Office. Educational attainment is composed of Associate’s Degree in Early Childhood Education.

The job entailed greeting customers, registration of clients, entering personal data, filing invoices, operating office equipment, as well as receiving payments, and preparing daily reports and deposit. As an administrative assistant in a government office, in charge of answering multi-line telephone system, routing calls, taking messages, responding to questions about the department’s activities and collecting registration fees for the programs offered through the Parks and Recreation Department. Additionally, assisted in preparing documents for monthly board meetings.

Supported organizational goals and objectives by achieving all sales and profit goals, directing responsibility of all store operations, as well as adhering to store budgets. In another role, this individual recruited, hired, coached, developed and monitored retail staff performance, along with workforce planning. Also, conducted employee meetings in addition to weekly/monthly employee reviews, reports, all profit and loss for locations. In addition, proactively analyzed business needs, identified opportunities, and created/executed improvement plans. Furthermore, promoted positive customer experience through modelling great customer service and handling escalations promptly.

What contributions could an administrative assistant with experience working in a surgery center and a kidney care facility bring to your organization? Technical skills include QuickBooks, SAP Accounting, Kronos, eClinicalWorks (EMR), Clarity (EMR), Ascend (EMR Lab Orders), eCube Clinicals (EMR) and Spectra (EMR Lab Orders).

Working for a surgery center that performs 200 plus surgeries and procedures weekly was the main role. Other jobs entailed scheduling patients for all procedures in the surgery center, ordered and performed by four board certified surgeons. As an administrative assistant in a surgery center, has requested medical clearance for patients requiring clearance from their cardiac or other providers. Some of the tasks were pre-certifying payment benefits for all patients receiving procedures, as well as scheduling follow-up appointments and post procedure.

Other job functions encompassed welcoming all patients and visitors to the clinic, greeting everyone pleasantly and courteously, as well as maintaining all patient admissions, discharges, permanent, transient and transfers. Acting as an administrative assistant in a kidney care facility, has uploaded admissions paperwork and consents to the proper departments to ensure accurate and timely billing. Also, has maintained accurate medical records, including hospitalization, patient travel and appointment schedules. Furthermore, has maintained treatment schedule to ensure accurate, timely and safe treatments for all patients while still preserving productivity.

Is impacting your organization with an administrative assistant who worked extensively in gastroenterology group a current business consideration? Technological know-how involves QuickBooks and Peachtree.

While employed in gastroenterology group as an administrative assistant, has carried out new hire orientations, payroll & benefit setup, termination paperwork, as well as maintained personnel files. This professional has performed weekly time sheets, processed biweekly payroll, AP and monthly expense reports, as well as credentialed 13 providers (2 new PAs).

Some of the tasks were inventorying and maintaining supplies in a cost effective manner, as well as distributing incoming mail and preparing deposits. Furthermore, has researched information to compile reports, prepared management agendas and minutes, as well as arranged travel/lodging and registered for CME courses.

What contributions could an administrative assistant who worked in manufacturing and financial services industries bring to your organization? Educational background is composed of Bachelors in Business Studies. Technical skills involve QuickBooks, Sage Line 50, and IRIS.

Job functions like processing daily sales, credit memos and purchase invoices on QuickBooks as well as bank reconciliation on QuickBooks were welcomed and successfully completed on a regular basis. While employed in a manufacturing company as an administrative assistant, key activities included general bookkeeping, processing accounts payable and accounts receivable on QuickBooks, as well as processing, maintaining and reviewing of invoicing reports and processes to ensure accuracy and efficiency. This specialist has kept customers and vendors records up-to-date and has responded to customer service requests from external and internal sources. Also, has resolved vendor statements/phone calls of outstanding items and issues related to payments.

The position required carrying out company secretarial duties involving filing of forms to companies’ house, preparing annual returns, etc., as well as posting of purchase and sales invoices onto Sage. Serving in a chartered accounting services provider as an administrative assistant, has prepared VAT Returns, general bookkeeping and visited clients on a weekly basis in addition to processing their purchase/sales invoices and producing weekly cash flows.

What can an administrative assistant who specialized in ADP with experience in retail, aviation and entertainment industries bring to your organization? Technical specializations involve ADP, Cybershift, A/P and A/R.

Duties covered preparing and processing multi-state and semi-monthly payroll. Tasks encompassed onboarding of all new hires and processing salary increases/employee transfers. Enrolling employees in benefits after the 90 day probationary period and conducting continuing training sessions for practitioners on ADP software were some of the key roles. Employment offers to potential new employees were also prepared and extended.

Responsibilities consisted of setting up appropriate local tax codes to bring the company into full compliance and cleaning up time off accrual panels. ADP data entry and tax updates were also carried out. Apart from entering data regarding personnel hours, other functions involved reviewing and reconciling all timesheets, flight reports and invoices. This administrative assistant addressed issues on unauthorized overtime.