Below are the 6 Administrative Assistants and 3 Office Managers with multiple industries & systems expertise.  The Thor Group® provides administrative assistants and office managers with your systems & industry experience on a consulting, contracting or direct hire basis.

Would hiring an administrative assistant with experience working in a community hospital and an orthopedic center help meet the needs of your organization? Software skills include QuickBooks.

Acting as an administrative assistant, has designed PowerPoint presentations, Excel spreadsheets and documentation for monthly divisional meetings with top-level executives. Some of the tasks were scheduling Board of Directors meetings and assisted with meeting materials and agendas, as well as maintaining and coordinating executive and senior management vacation, day-to-day meeting and travel schedules. This specialist has served as a professional representative of the CEO to executive clients, investors and board members. Also, has collaborated with other administrative team members, human resources and the finance department on special projects and events. Part of the job was to provide logistical support to visiting executives in coordination with other Executive Assistants.

While working for an orthopedic center as a medical technician, has completed any prior authorizations, as well as scheduled upcoming surgeries with surgery center or hospital. Other duties were updating patient medical charts electronically, as well as pulling charts for offsite doctor visits and updating charts the following day. In addition, has worked closely with all offsite clinics. Furthermore, has prepared new patient charts, after surgery care notes and worked closely with physicians.

Would hiring an administrative assistant with experience working in business coaching and pharmaceutical industries help meet the needs of your organization? Educational attainment is composed of Associates of Arts Degree in Real Estate and BS Multidisciplinary Studies with Social Sciences/English/Religion. Software skills involve Zoho CRM, Salesforce, Concur, ExpenseLink, Right Fax, Infusionsoft, GoToWebinar, Zoom and Uber Webinar Services, QuickBooks and Quicken.

Acting as an administrative assistant in a business coaching company, performed daily client services management, event planning and promotion, hosting and running webinars, website maintenance, as well as email campaign creation and maintenance within Infusionsoft. This professional did CRM maintenance, clerical and administrative duties, as well as project management (Zoho Projects and more). Part of the job was to draft and negotiate contracts for large events, media creation for live event handouts meetings and publications. Additionally, created and enforced agendas, as well as worked with publishers and deadlines for marketing media, hosting webinars, and live event management.

While working for a pharmaceutical company as an administrative assistant, planned, organized and managed corporate meetings and events, on and off-site. Additionally, scheduled and maintained 24hr on-call calendar for customer service emergency ordering line. Other duties were creating and filing expense reports for upper level management. Furthermore, scheduled travel for all 160 employees and executives, as well as updated corporate and executive calendars.

Is impacting your organization with an executive administrative assistant with work background in nonprofit and engineering services industries a current business consideration? Technological know-how involves QuickBooks Pro, Quicken and Great Plains Accounting.

While employed in an engineering firm as an executive administrative assistant, has supported Chief Engineer using Visio, Word, PowerPoint, as well as performed customer service responses through website and email inquiries. Some of the tasks were providing vendor support and follow-up on Purchase Orders to shorten lead times, as well as distributor support to increase sales prospects. This specialist has led the sales presentation creation and editing using PowerPoint, assisted with Trade Show preparation and follow-up, as well as travel arrangements for owner and trade show support team. Additional responsibilities involved investment presentations for owner, as well as inventory management to assist Operations Mgr.

Accomplishments as an administrative assistant in a non-profit organization involved creating a Pledge Program to increase annual income by $20,000. Other contributions were maintaining and creating on site Produce Market to increase annual income by $10,000. The job encompassed daily A/R, A/P input, as well as administration of Community Supported Agriculture (CSA) program using Access database. Moreover, has carried out daily updating of Excel spread sheets overseeing harvests, as well as creation of weekly newsletter and correspondence for board members.

Could the future success of your organization be helped by this administrative assistant with work experience in a health system and a healthcare services provider? Software knowledge involves QuickBooks, SharePoint, Amion, Databases, iCloud and New Innovations.

Contributed to the organization by scheduling and organizing a wide variety of preceptor meetings, conferences, Certified Medical Education conferences, physical diagnoses rotations, and student rotations. Acting as an administrative assistant in a health system, has ensured compliance with Certified Medical Education rules for conferences, such as Medical Grand Rounds, Infectious Disease Conference, Pulmonary Conference and Symposiums. Some of the tasks were arranging and tracking evaluations for 150 medical students annually, as well as creating preceptor and teaching schedules. This professional has prepared materials and oriented students before each rotation, as well as scheduled resident semi-annual reviews and prepared resident portfolios in New Innovations. Also, has assisted in the preparation of PowerPoint presentations for resident lectures, retreats and meetings.

The job entailed managing bank accounts for numerous clients, and cutting checks using QuickBooks to pay all company expenses. More so, financial reports were prepared on a regular basis for reporting to parent companies. Serving as an administrative manager, has maintained corporate books, issued stock certificates, prepared corporate documents (Unanimous consents) for things like registered agent changes and proxied for certain board meetings.

Could the future success of your organization be helped by this administrative assistant/bookkeeper with experience working in automotive and financial services industries? Educational attainment is composed of Associate in Paralegal Studies. Computer skills involve QuickBooks (2016 & 2017) Payroll, A/P, AR, SharePoint, Witness Systems, Adobe, ShareFile, Dropbox, Google Drive and in-house CRM.

Contributed to the organization by creating invoices, statements and tracking billing hours for clients, as well as contacting customers when needed to collect payments. As an administrative assistant/bookkeeper in an automotive company, has maintained business finances to pay business expenses, as well as maintained and ordered auto parts, paint supplies and materials. This specialist proofread and approved brochures, business cards, and maintained website, as well as worked daily with QuickBooks, Microsoft Excel, Word and Outlook, Google Calendars, and MS Calendar (maintain calendar and appointments) to maintain auto body shop’s books. In addition, performed payroll duties, as well as tracked hours worked by subcontractors and outside vendors.

Another job entailed downloading statements and financial statements to reconcile account in QuickBooks. While working in an accounting solutions provider as an administrative assistant, has received, entered and paid invoices using QuickBooks. Other duties were answering all inbound phone calls, scheduling and keeping calendars up to date for the owner and the account manager, as well as scanning and electronically filing all documents.

Would a detail-oriented executive assistant with work experience in banking, e-commerce, financial services and professional services industries fit in your organization? Software skills involve Zoho CRM, Campaigner CRM Pro, Micro J+, Salesforce, Sageworks and Foxit Phantom PDF.

Some accomplishments included providing high-level administrative support to the market president and for the four other company branch presidents. While working in a bank as an executive assistant, managed the executive’s calendar; including scheduling meetings, conference calls and daily email correspondence on executive’s behalf to internal employees as well as external clients. Some of the tasks were doing meeting coordination, coordinating and making arrangements for on-site and off-site meetings or events including logistics (e.g., communication, location, meals, equipment, materials, and travel). Also, provided administrative support for the branch on a daily basis, such as ordering office supplies, monitoring supplies stock, routing phone calls, making copies and scanning.

The job entailed maintaining records of employee time sheets and being responsible for calculating & ensuring accurate paid commissions. Serving in an e-commerce company as an executive assistant, used Zoho CRM and Invoice tracking software. Part of the job was to read and analyze incoming memos and submissions, as well as distribute them as needed. Furthermore, maintained CEO’s calendar as well as planned and scheduled meetings, including teleconferences and travel.

Would an office manager and accounting clerk who is proficient in Peachtree/Sage 50 and QuickBooks with experience in manufacturing, financial services and trucking industries help your organization achieve greater success? Technical specializations cover Peachtree/Sage 50 and QuickBooks. Core competencies includes human resources (HR), accounts receivable/ payable (A/R, A/P), payroll, customer service and all aspects of accounting in Peachtree/Sage 50. This individual is a licensed tax preparer.

Making a positive difference with managing all HR including payroll, employer tax payments and reporting were some of the key focuses. Responsibilities covered administering all A/P, A/R using Peachtree/Sage 50 and QuickBooks, in addition to handling all accounting, balance sheet and P & L. This specialist reconciled monthly bank statements, took care of OSHA/WC and created sales quotes for customers. State sales tax was also managed.

Another job included accepting/rejecting CHEP loads tendered in lean logistics and deciding if company should broker accepted loads or complete in house. All pick-up and delivery appointments were scheduled in lean logistics. Functions covered administering all HR including payroll through ADP, employee benefits and assisting with hiring. All A/P and A/R were completed using Peachtree/Sage 50. D.O.T. and dispatch were efficiently handled. Inventory control and petty cash were also managed.

How can an accounting manager/office manager who is knowledgeable in Peachtree/Sage 50 with background working in communication, professional services and manufacturing industries fit within your organization? This high school graduate’s technical specialties cover Peachtree/Sage 50. Strengths include over 15 years of accounting and office management experience.

One of the important duties of this accounting manager/office manager covered managing the daily office operations for a wireless communication systems provider. Responsibilities included handling bookkeeping, managing credit, A/R, A/P, purchasing, inventory, payroll, banking/authorized signer on corporate checking accounts, corporate health insurance , customer support, inside sales, outside sales, engineering admin support, executive admin support, excel reporting, shipping/receiving, telephone reception, and assisting the corporate director (officer of the corporation).

Other tasks involved administering the Sage online payroll Inventory Management Office, managing human resources Customer Relationship Management, bookkeeping, accounting principles and practices for Peachtree/Sage50 PRO/Quantum customer service/inside sales purchasing. Responsibilities included bookkeeping, payroll, HR and banking/signer on corporate checking account.

Would it be beneficial for your organization to employ a business office coordinator with extensive experience using ADP Payroll and Human Resources software? Core competencies include accounts receivable and accounts payable utilizing Matrix and Citrix software.

Some of the responsibilities involved payroll editing and transmission using ADP Version 7, preparing daily deposits, posting cash receipts, as well as preparing new hire packets. Other tasks were administering benefits, responding to billing inquiries, reconciling bank statements and mailing resident statements.

As an office administrator for an accounting services provider, one key duty was to preparing client payroll utilizing QuickBooks. Additional tasks were composed of bookkeeping, data entry and processing individual tax returns.