Below are the 13 Office Managers with multiple industries & systems expertise.  The Thor Group® provides office managers with your industry & systems experience on a consulting, contracting or direct hire basis.

How can an office manager who worked in manufacturing, accounting and homebuilding industries help your organization? Proficiency encompasses ADP Online, Paychex, JD Edwards, Frontline, QuickBooks, MAS 90, Steel Plus and Peachtree. Skill sets involve Quarterly Reports, Accounts Payable/Receivable, Payroll, Human Resources, Taxes, Reconciliation, and Pre-Paid Expenses.

Working with challenging issues such as handling unemployment claims, as well as creating, updating, and enforcing company policies as needed were successfully performed. The job entailed supervising all cash flow operations, overseeing accounting department (1 person), verifying tax exempt vendors, and many productive projects. While employed as an office manager, maintained U.S. employment status on all new and current employees, cash deposits and credit card deposits. Serving as an accounting manager, did A/R, A/P, posted journal entries, updated the general ledger, accounts receivable, accounts payable, cash receipts, bank reconciliation, sales tax returns, ADP payroll, weekly financial reports and monthly financial reports.

With a “can do approach” in the area of handling workman’s compensation claims, handling unemployment claims, creating, updating, and enforcing company policies as needed have been career objectives. This specialist supervised all cash flow operations for New York online banking, inventory control, oversaw accounting department (2 people), created quarterly safety meeting agendas, as well as verified tax exempt vendors, and many productive projects.

What can your organization gain with the help of an office manager/accountant who is proficient in Peachtree/Sage 50 with experience in trucking, real estate and food services industries? Technical skills cover Peachtree/Sage 50, CPS Payroll and Adobe. Educational attainment includes degree in Accounting and Banking, as well as a part-time course in Accounting.

Main duties of this office manager/accountant consisted of developing and implementing new administration systems, recruitment, training and induction of new staff, while also ensuring adequate cover at all times, using agencies for temporary staff. Functions covered completing A/P, A/R, clerical and data entry; using Peachtree/Sage 50; and year-end reports finalizing. The job covered as a company insurance assistant involved handling workers’ compensation, commercial property/general liability, excess riggers liability, commercial auto, inland marine and umbrella. Storage billing and inventory control were efficiently managed. This individual worked with payroll/ human resources professionals, prepared weekly payroll and posted data into the Sage System. Searched, prepared, renewed, assisted and informed the employees about all the company benefits plan coverage (medical, dental, life, STD and complementary additional benefits).

Notable tasks included serving as a customer service representative, in addition to handling quotes, assisting in collecting information, tapping, correspondences with customers and billing. Brokerage for the transportation department was handled. Duties included vehicles registration, follow up on maintenance reports and stickers: IFTA, RIDPUC, MADPUC. Office equipment maintenance and quarterly reporting were accomplished.

How can your organization gain an advantage with the help of an office manager with background working in the construction and engineering industries, as well as skilled in QuickBooks Pro and QuickBooks Contractor’s Edition? Technical competencies involve QuickBooks Pro, QuickBooks Contractor’s Edition, SAP, Lawson, Lotus Notes and Access.

Main functions of this office manager included accounts payables, subcontractors pay applications/receivables using QuickBooks Contractor’s Edition, and processing bi-weekly full payroll through QuickBooks for ten employees. All incoming mails were opened and processed. Managing subcontractors’ yearly certificates of insurance for each project and renewing yearly business licenses in multiple counties and cities were all part of the duties competently performed on an ongoing basis.

Skills covered preparing pay applications to contractors for progress billings, recording yearly OSHA accident reporting and coordinating with company insurance agents, on disputes and yearly renewal of policies. Duties involved handling all insurance certificate requests per job and recording monthly payroll to be submitted online through the general contractors’ workman’s compensation. The insurance program was administered. Key roles included recording and maintaining reports for monthly sales/ use tax, notarizing contracts and legal documents, along with handling all accounts receivables and payables through QuickBooks Pro. Employee hours were recorded to be sent to payroll service. Yearly OSHA accident reports were also recorded. This individual coordinated with company insurance agents, on disputes and yearly renewal of policies as well as handled all insurance certificate requests per job. Preparing and maintaining monthly safety meeting reports, as well as recording weekly employee hours and job materials to be tracked for job progress were completed.

Would it be beneficial for your organization to employ an office manager with experience working in general contracting and construction industries? Educational background is composed of Bachelor’s in Political Science. Software skills involve Zoho CRM, QuickBooks, Real Estate/RealComp MLS CRM and Photoshop. Key qualifications involve office management, accounts payable, invoicing, project management, property management and pivot tables.

Serving as an office manager in a general contracting company, maintained databases in Zoho CRM and Microsoft Excel/Access, as well as worked in conjunction with municipal planning/building departments to submit and process permits for applicable properties. Some of the tasks were scheduling and conducting interviews with prospective contractors and laborers. Other duties were utilizing QuickBooks to process payroll, tax information, and time sheets, as well as creating leases and other tenant related notices. Moreover, acted as Accounts Payable and Receivables specialist; created invoices and bids/estimates via Microsoft Excel, Zoho/QuickBooks.

As an administrative assistant/receptionist in a general contracting company, increased efficiency by 43% by turning the company into a paperless environment. Some of the tasks were partnering with property management companies to schedule service appointments and process work orders. Additional responsibilities were ordering supplies and maintaining inventory of company supply room. Furthermore, scheduled appointments, as well as directed phone calls to appropriate parties.

Is impacting your organization with an office manager who worked in a healthcare system and a rehabilitation/healthcare center a current business consideration? Software skills involve Paychex Payroll, Clearcare, Home Track, Time & Attendance, Applicant Safe, Eastern Alliance Worker Comp. and My Staffing Pro.

While employed in a healthcare facility as an office manager, processed payroll on a weekly basis via Paychex, distribution of employee checks, management of retro payments, overtime, garnishments, and general deductions. Other duties were management of all Unemployment and Disability Claims, as well as recruitment of all agency employees utilizing My Staffing Pro, Craigslist, newspaper advertisement, and cold calling from list of area certified home aids. This professional did administrative orientation to all employees, advising of all policies and procedures, handbook orientation, including all on-boarding responsibilities. Also, trained employees via In-Services to maintain compliance with the NJ Board of Nursing.

Part of the job as a director of human resources and operations in a rehabilitation & healthcare center was performing recruitment of all agency employees utilizing Craigslist & Indeed. Some of the tasks were carrying out administrative orientation to all employees, advising of all policies and procedures, handbook orientation, and all on-boarding responsibilities. Furthermore, trained employees via In-Services to maintain compliance with the NJ Board of Nursing.

Would hiring an office manager with experience working in IT services, Marketing and engineering services industries help meet the needs of your organization? Educational attainment is composed of Associate Degree in Business Administration, with emphasis in Computer Operations Management. Has 4 years of experience in Contracts/Purchase Requisitions/Purchase Orders utilizing Deltek Costpoint system. Also, proficient in using Deltek Costpoint, GotoMeeting Webinar and Cisco WebEx.

Acting as an office manager in an IT services company, oversaw daily operation of the office; POC for new hire onboarding (orientation; issuing site Access codes and badges; as well as processing I-9 verifications and state withholding certifications). This professional activated telephones, installed Skype and initiated Common Access Card (CAC) process. Moreover, initiated government Clearance process as well as initiated fingerprinting process. Additionally, initiated new hire training, added new hire information to contact database) and provided highest level of administrative support for the Program Manager and Deputy Program Manager.

While working for a Marketing and advertising company as an office manager, began entering PRs into the Deltek Costpoint System and created POs for existing contracts. Executive Admin duties consisted of gathering, reviewing, reconciling payables, resolving Billing issues, tracking credits, and forwarding approved payables to A/P for payment processing in a timely manner. Furthermore, prepared correspondence and created various PowerPoint Presentations.

Would an office manager with experience in construction, financial services and manufacturing industries who is proficient in QuickBooks Premier, QuickBooks Enterprise and ADP help your organization achieve greater success? Technical specializations cover QuickBooks Premier, QuickBooks Enterprise, QuickBooks Online, ADP, Paychex and LCP Tracker. Educational background includes Master’s degree in Social Work and Bachelor’s degree in Sociology with specialization in Social Work.

Making a positive difference with managing all accounting functions (GL, AP, AR, billing, collections, banking, and financials) for two multi-million-dollar family-owned construction companies and managing all the accounting functions for four other family-owned companies and owners’ personal finances were some of the key focuses. Responsibilities covered preparing the quarterly WIP (Work In Progress) report for percentage of completion on projects and calculating the over/under billings for revenue recognition. Preparing monthly sales tax calculations and supporting documentation, in addition to managing the vehicle fleet (coordinating inspections, processing registrations, maintaining all federal/state regulations) were efficiently handled. Payroll was processed weekly via QuickBooks Payroll and Paychex; job costs payroll was also efficiently handled for entry into the accounting system.

The position required coordinating and supervising the day-to-day operations of a manufacturing/software company. Managing all accounting functions (GL, AP, AR, billing, collections, banking and financials), as well as performing financial forecasts were also completed. The new QuickBooks file (chart of accounts, item listing, vendor and customer list) was created. Payroll was processed with Paychex web-based system; PTO tracking and 1099’s were prepared. Operational metrics reporting and updating weekly cash flow analysis reports were maintained.

What can an office manager with work background in financial services, clothing and manufacturing industries, as well as specialization in Paychex HR and QuickBooks bring to your organization? Technical specializations involve Paychex HR, QuickBooks and CRM Software. Educational attainment includes Associate degree in Computer Applications; Certificates in Computer Applications and Computer Technology; as well as Business Administration/Accounting.

Working with areas such as serving as executive assistant to three advisors, building client relationships, as well as processing forms/ checks/ wires to and from clients were some of the responsibilities of this office manager. Duties covered supervising two administrative assistants, managing calendars, scheduling meetings and planning seminars/ events. This individual coordinated travel arrangements for conferences and business travel, collaborated with external executives on estate planning and legal issues, and prepared/tracked expense reports or commissions. Tasks involved providing support in creation of meeting agendas/ presentations/ reports, managing business acquisition processes and succession plan implementation, along with serving as liaison with Paychex for payroll changes and information. Other functions involved ensuring all compliance policies were followed, assisting in all audits and ordering all office supplies.

Another job covered installing and supporting computer software/ hardware, including remote support. Skills involved teaching Microsoft Office classes and computer basics, creating training class materials, as well as rolling out, training on new computers, in addition to testing new hardware and software. Computers were configured and installed for new employees and training was provided. Inventory of all computer equipment was purchased and kept. Computer repair and replacement were completed.

Does an office manager who is experienced in education, nonprofit and real estate industries, as well as knowledgeable in Kronos HR pique your interest? Technical knowledge involves Kronos HR, 10-Key and ACT. Educational attainment includes Bachelor’s degree in Music Therapy (emphasis on Autism), Bachelor’s degree in Applied Behavior Analysis and Master’s degree in Addictions (Behavioral Psychology).

Major responsibilities of this office manager included bereavement counseling, event planning, payroll, front office administration and client resolution. In addition, this specialist handled travel/booking, contract, editing, AP/AR, ACT, Kronos, Intranet Software, Accounting Software, HR aide, federal guideline deadlines, word processing, grant submission, state guideline adherence, customer support, hiring and outsourcing talent.

Another job covered heavy phone support, bulletin creation/submission, aiding in balancing collection, customer service, campus booking and event planning. Other functions consisted of providing bereavement support, Intranet scheduling software, contract submission, editing and Federal guideline submission.

Would a detail-oriented office manager who worked in a women’s care facility and a pain & rehabilitation center fit in your organization? Software skills include Paychex, QuickBooks, Microsoft Dynamics, Practice Fusion, Oracle, PeopleSoft, SAP, ADP, SilkRoad, Taleo and more.

Some job functions included welcoming and receiving patients, insurance billing and verification, collection of co-payments from patients and scheduling patients. While working as an office manager in a women’s care facility, has managed patients’ charts, led reception duties such as answering phones, checked patients in/out, daily charges, as well as data entry of patient demographics, insurance information, etc. Part of the job was to assist patients to treatment rooms and take x-rays. Moreover, has set up for in- office procedures, as well as prepared and transitioned rooms in between patients.

The position encompassed preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; as well as assigning and monitoring clerical functions. While employed as an office manager in a pain and rehab clinic, has maintained office services by organizing office operations and procedures. This professional has provided historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records. Moreover, has organized office efficiency by planning and implementing office systems, layouts, and equipment procurement.

What can an office manager with work background in personal care, business services and financial services industries, as well as specialization in Kronos HR bring to your organization? Technical specializations involve Kronos HR. Educational background includes Associate of Science in Accounting and Certification of Accomplishment for Tax Course.

Working with areas such as managing accounts receivable, resident Billing and collections for approximately 200 residents, as well as processing move outs and lease cancellations were some of the skills brought to the table by this office manager. Duties covered handling accounts payable, processing/filing workers’ compensation claims, in addition to maintaining petty Cash and electronic deposits. Checks were scanned through scanner and deposited electronically. Aside from managing the accrual spreadsheet, monthly financial statements were reviewed and employee purchasing cards were reconciled. A residence satisfaction survey rating mostly between 98 to 100% was always maintained. Bi-weekly payroll was administered using the Kronos system for approximately 100 employees. Human resource functions were carried out, including new hire paperwork, orientations and training.

Other responsibilities consisted of processing the terminations and maintaining the HR files, which included the annual employees’ physicals and TB tracking. The concierge department with a staff of eight was managed. The staff was interviewed and hired. New hires were trained. Weekly scheduling was handled. Coverage and annual staff reviewed were called out. Tasks consisted of managing the transportation department with a staff of three drivers, scheduling residents’ medical appointment transports, coordinating activity transports with the director of activities department, handling the maintenance on the vehicles, and scheduling of the drivers.

Could the future success of your organization be helped by this office manager with work background in construction and insurance industries, who is adept in QuickBooks and Peachtree/Sage 50? Technical competencies involve QuickBooks, Peachtree/Sage 50, AS/400, Pal System, FoxPro, PrintMaster Classic, Infinium Human Resources and Query. Educational background includes Medication Accounting courses, Aide Certification, and Nursing Aide programs.

Responsibilities of this office manager included managing the daily operational and organizational functions of the office, as well as managing the relocation of office and arranging the after building build out. Supervision of office administrators including hiring & training were also carried out. Duties consisted of maintaining personnel files, e-file, I9s, all employee benefits enrolments and 401K administration. Health insurance renewals and audits were completed, along with child support, tax garnishments and payments. The job entailed administering the company’s annual insurance audits and renewals for liability, workers’ compensation, including record keeping of W9s and certificates of insurance for 1099 contract laborers. QuickBooks was used in administering payroll salary and hourly, as well as weekly payroll for 55-60 employees including all payroll forms.

Other jobs involved vehicle/ trailer purchasing, registration renewals, fuel tax renewals, as well as maintaining files for a fleet of 35 vehicles, trailers and other equipment. Key roles involved managing multiple bank accounts, credit card accounts, issuing of all company credit cards and cell phone management for all employees. Accounts receivables, all daily bank deposits, accounts payable, creating estimates and proposals, along with maintaining all QuickBooks and multiple Excel data base record or monthly invoicing of 450 clients residential & commercial were completed.

Would the future success of your organization be helped by this office manager with experience working in a construction and manufacturing company? Technical skills encompass ADP (TimeSaver, ezPaywin, Pay eXpert and PCPW), DOS, MAC, Excel, JD Edwards, AS/400, Oracle and more.

This professional contributed to the company’s success through using ADP Payroll, performing HR functions, customer service and answering phones, as well as writing proposals. Additional duties involved project tracking, as well as performing accounting, payroll taxes, general ledger, all banking (deposit of taxes and reconciliations), A/R, A/P and billing functions. In addition, this manager filed all reports, documents and payables, as well as maintained detailed files on MSDS with online updates.

This individual supported company goals and objectives by processing weekly payroll using ADP and AS/400 for temp employees as well as maintaining excellent customer service relations and interviewing possible candidates for seasonal positions. The maintenance of confidential records and information, as well as the completion of daily bank and petty cash reconciliations were also the designated position functions.