Below are the 4 Accounting Assistants, 4 Accounting Clerks and 4 Bookkeepers with Timberline / Sage 300 Construction and other systems expertise. The Thor Group® provides these professionals as well as technical developers, analysts, project managers and Timberline / Sage 300 implementation / training professionals on a consulting, contracting or direct hire basis.

Would hiring an accounting assistant with experience working in construction industry help meet the needs of your organization? Educational background involves degree in Business and Human Resources Administration. Technological skills include Sage 300 CRE (Timberline), Sage MAS 90, Apprise, Costpoint 7, QuickBooks, NetSuite and Oracle.

Acting as an accounting assistant/accounts payable coordinator in a construction company, has used Sage 300 CRE in reviewing all incoming mail and invoices for appropriate documentation for approval prior to payment. Some of the tasks were distributing all invoices to proper departments for approvals, as well as maintaining all accounts payable reports and accounts payable files for 3 entities of the company. This professional has received and verified invoices and requisitions for goods and services. Also, has managed weekly check run, as well as set up new vendors in accounting system and requested all W-9s and insurance documents.

While working for a construction company as an admin assistant, has provided administrative work such AIA Billing processing of change orders, as well as processing Certified Payrolls. In another job, has provided accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and procedures. Part of the job was to complete invoices by receiving, processing, verifying, and reconciling invoices and statements.

What can your organization gain with the help of an accounts payable clerk/accounting assistant who is proficient in Sage 300/Timberline with experience in the construction industry? Technical skills cover Sage 300/Timberline, Yardi, QuickBooks, AS/400, ADP and Platypus.

Main duties of this accounts payable clerk/accounting assistant consisted of reviewing, coding and entering all invoices/expense reports into Sage and obtaining manager approval of all invoices. Functions covered processing all check runs and mailing/distributing checks. Sage 300/Timberline and AS/400 were utilized. Vendor statements and monthly credit card statements were reconciled. This individual setup and maintained new vendors in the system. Renewing all City and State business licenses was one of the responsibilities.

Notable tasks included managing full cycle accounts payable and reconciling monthly bank and credit card statements. Key roles involved processing wire transfers/ACH payments and setting up new vendors in the database. Preparing and mailing of 1099s, in addition to researching and resolving any vendor issues were also completed. Aside from processing bi-weekly payroll, employee benefits and personnel files were managed.

Does your organization require the expertise of a construction accounting assistant/specialist who is adept in Sage 300/Timberline and Oracle, with work background in the construction industry? Technical knowledge involves Sage 300/Timberline, Oracle, 10-Key and QuickBooks.

Important contributions of this construction accounting assistant/specialist included verifying that billings were correct to prevent overpayment to subcontractors, as well as coding and entering all invoices for payment in Sage 300/Timberline and QuickBooks. Key roles were comprised of issuing weekly payments to subcontractors and vendors as well as verifying that subs have submitted required documents. In addition, this individual issued lien waivers to subcontractors and vendors as well as downloaded the bank statements every week. All credit card transactions were coded and entered as paid. Various documents were scanned and filed in the company’s network. All vendor calls and inquiries were handled. Charge orders were issued to the subcontractors. Back charges were tracked to the subcontractors. Logs were created to manage the intent to lien notices. Several years of unresolved filing were cleaned up. The partners, project managers and superintendents were assisted.

Functions involved processing all invoices for approval and processing 300-500 invoices per month. POs were matched and backed up with the proper invoices. Subcontractor’s application for payments was processed. Invoices were coded to the proper job and GL account. Skills brought to the table covered entering all approved invoices to be paid and filing away for a pending check run. The job included verifying that subcontractors had submitted appropriate documents and maintaining the accounting and payroll inventory. Various reports directly to the president of the company were issued.

Does an accounting assistant who is knowledgeable in Sage 300/Timberline with experience in the construction industry pique your interest? Technical knowledge includes Sage 300/Timberline. Educational background includes bachelor’s degree in Business Management.

Major responsibilities of this accounting assistant included effectively working with multiple project managers to prepare and ensure the approval of job submittals. This was done by forwarding drawings, plans or designs to contractors, engineers and job foremen. Financial job reporting was documented by spreadsheet. Submittals were created in Sage 300 Timberline Construction and Real Estate Program. Key roles covered posting shot inventory, weekly processing, as well as posting entries to the posting journal then to job cost. Tracking and updating spreadsheets for various company departments were positive experiences brought to the business table. The sheet metal license information and yearly drug testing of shop and staff were updated, keeping them both current on the program. Purchase orders were created, and invoices were matched with packing slips for payment. Accounts payable check files were maintained. Purchasing and stocking office supplies were also completed.

Duties for another employer involved providing assistance/ support to accountants and the management team, in addition to processing invoices for payment posting-cutting-mailing checks. Payroll was coded and posted. The job covered reconciling monthly bank statements and creating monthly spreadsheets proving to the General Ledger and cash reports. Assistance was provided with end of month reporting. Accounts receivable backup was provided when needed.

Could the future success of your organization be helped by this accounting clerk with work experience in construction and pool building industries? Educational background is composed of Associate’s Degree in Accounting/Business-Continuing Education Courses and Certifications. Technical skills include Timberline Software, TimberScan (Certified Course Completed), Lotus, DacEasy, Micronetics, Maxwell, QuickBooks Pro and QuickBooks Pro Contractor’s Edition.

Contributed to the organization by entering invoices into Timberline, setting up vendors, requesting W-9 forms from new vendors/sub-contractors, as well as checking cutting, credit card payments and ACH payments (Accounts Payable). As an accounting clerk in a pool building company, has assisted with billing, cash receipts, deposits, filed notice to owner’s with outside company, as well as tracked all incoming and outgoing notices. Some of the tasks were processing and tracking all lien waivers, attaching with checks, as well as verifying correct ones before releasing payments. Additional responsibilities were tracking all Certificates of Insurance, reconciling credit card accounts, as well as reconciling employee reimbursements.

Supported organizational goals and objectives by carrying out drug tests, employee packages, tracking PTO days, background checks and using EVerify which were human resource duties. While employed in a construction company as an accounting/payroll/HR professional, has verified I-9 Forms, new hire, as well as handled all donations and contributions.

What can a documentation control specialist/accounting clerk with specialization in Sage 300/Timberline, JD Edwards and Oracle, as well as experience in the construction and real estate industries do for your organization? Technical competencies consist of Sage 300/Timberline, JD Edwards, Oracle, TimberScan Program, AS/400, data entry and BuildPro System. Educational background includes Associates in Arts, Business/Fashion Merchandising; and Associates in Applied Science, Pastry Arts.

Key roles of this documentation control specialist/accounting clerk were composed of scanning and processing all invoices both subcontractor and vendor/suppliers, data entry of W-9s for new and existing subcontractors, suppliers/vendors, TimberScan and Sage 300/Timberline programs, Excel Spreadsheets and reports. Duties involved maintaining and verifying all credit account information, verifying all statements to ensure that invoices have been received and processed, as well as maintaining online payments for credit accounts and accounts payable on a weekly basis. This individual served as back-up A/R as needed and backup to the office manager. Maintaining the information regarding company vehicles, iPads and computers, along with maintaining company cellphone lists and purchasing, disconnecting phones as needed were also completed. The cash manager was also assisted.

Other functions included managing billing using Excel Spreadsheets, Sage 300 (Timberline) program and reports, in addition to working with owners making sure that all information that the owner needed to process billings for payments was given as needed. Maintaining constant contact with subcontractors and vendors concerning billings and invoices, along with handling accounts payable on a weekly basis were included in the list of responsibilities. Data entry was also efficiently managed while serving as backup A/R.

How can a construction accounting clerk who is knowledgeable in Sage 300/Timberline and Peachtree/Sage 50 with background working in the construction industry fit within your organization? Technical specialties cover Sage 300/Timberline, Peachtree/Sage 50, AS/400, Concur, OneSite Accounting and QuickBooks. Educational attainment includes Bachelor of Business Administration in Accounting and Associate of Business.

Duties of this construction accounting clerk covered preparing monthly and year end close reporting including cost accruals, job cost analysis, WIP schedule preparation and fixed assets schedules, as well as reconciling accounts to the general ledger such as the cash accounts and intercompany accounts. Processing invoices and AIA payment applications, in addition to researching and resolving billing and payment discrepancies were some of the functions. Other tasks involved preparing general ledger and job-related journal entries, along with managing monthly ECAC reviews with construction managers and director of construction to ensure costs were complete. The job consisted of working closely with the controller to complete special ad hoc projects. One of the key roles consisted of leading the AP department’s software conversion to Sage 300 (Timberline).

This individual was promoted to senior AP coordinator within 8 months of service and managed a staff of 3. Being promoted to the position of construction accountant was accomplished after developing AP processes to ensure the success of the AP team. Areas of expertise covered financial statements, job costing, month and year-end closing, accounts payable/receivable, financial and audit preparation, vendor negotiation and management, records organization and management, journal entries and general ledger reconciliation, 1099 preparation and processing, payroll/sales/use tax returns, Vlookup and Pivot Tables.

How can your organization gain an advantage with the help of an accounting clerk who is skilled in Sage 300/Timberline with work background in the construction industry? This high school graduate’s technical skills cover Sage 300/Timberline and TimberScan. The individual is always constantly looking for more efficient and money saving processes.

One of the main functions of this accounting clerk involved serving as payroll clerk, administrative assistance, and project manager assistant. Duties entailed entering all accounts payable invoices in the accounting software (Sage 300 Timberline). Other tasks covered scanning, entering, proofing, coding, approving, and sending on the invoices to appropriate personnel for their approval as well as the owner, then completing the final approval in TimberScan and posting to the Timberline system. Other roles covered paying all accounts payable invoice and subcontracting pay applications. All utilities for the company were paid. Duties involved ordering company credit cards and reconciling/ paying all company credit cards (approximately 75). This specialist ordered all office supplies and printing needs (business cards, envelopes, stationary and additional work order forms).

Notable tasks included entering all purchase orders for material, and the information was given to vendors requiring job information for their job sheets. Responsibilities consisted of ordering, logging and keeping up with all company phones and hot spots (approximately 90). The weekly payroll was entered, while electronic funding and physical checks were completed when needed. Assistance was provided in training for new employee hiring. Project managers were assisted with individual needs such as sending electronic information to owners, TN 811 calls on a biweekly basis and helping with permits.

Would hiring a bookkeeper/accountant with extensive experience working in the construction industry help meet the needs of your organization? Educational background is composed of Associate’s Degree in Accounting. Credential includes obtaining a Real Estate Sales Certificate. Software proficiencies consist of Timberline/Sage Accounting Package and QuickBooks.

This specialist has served as an accountant for 3 construction companies. Some of the tasks were month end journal entries and reconciliations of balance sheet items, auditing of all financials and entries, as well as bank reconciliations. Part of the job was to train junior accountant and complete special projects as needed by controller, CFO, and owner. The use of Timberline/Sage Accounting Package along with substantial use of Excel was also attained. Moreover, has functioned as a full charge Bookkeeper/Admin for 13 commercial properties including A/R, A/P, journal entries, financials, Paychex payroll, and Budgeting (only office staff reporting directly to the owner).

While working for another construction company, was responsible for all A/P functions for large diversified construction companies and their associated entities. This covered over $100,000,000 over employment period. Also, has served as a senior bookkeeper/coordinator for construction of over 20 large commercial/residential construction projects. Duties included overseeing other accounts payable personnel, as well as training of all new accounts payable and receptionist personnel. Additional experience included accounts receivable and general accounting functions.

Could the future success of your organization be helped by this accounting manager/bookkeeper who worked vastly in the construction industry? Educational attainment is composed of degrees in Accounting/Business Administration. Professional certifications include Certificate in Real Estate, Certificate in Medical Office Management and Certificate in Paralegal. Technical skills involve Timberline, MAS 90, QuickBooks, Peachtree and many others.

Contributed to the organization by processing weekly payroll and related deposits, as well as posting daily cash receipts, bank deposits, including ACH postings. While employed in a construction company, responsibilities included carrying out daily credit card posting of field tech expenses; bi-weekly check run for accounts payable; as well as monthly B&0 WA Sales tax report. This specialist performed quarterly sales and payroll tax reporting; quarterly financial statements with general ledger reconciliation and journal entries such as fixed asset management.

Supported organizational goals and objectives by completing procedures to streamline posting of cash receipts and vendor invoices. Part of the job was to carry out monthly bank reconciliations for 25 accounts and prepare financial statements, as well as do book journal entries upon reconciling all balance sheet accounts. Additional responsibilities were monitoring and entering credit card purchases for office staff and field techs, as well as revamping procedure and payroll spreadsheet. This encompassed revamping for tracking taxes for various regions in a state and updating computer files to lessen time searching many documents into one. Payroll processes were also streamlined to ensure accuracy and save repetitive work.

Could the future success of your organization be helped by this office manager/full charge bookkeeper who is proficient in Sage 300/ Timberline with experience in the construction industry? Technical competencies involve Sage 300 Timberline, QuickBooks, ADP, Paychex and CompuPay Payroll Systems. Educational background includes accounting courses and QuickBooks Online Certification Training Module Certs 1-12 2/’17. The individual also received special training in WAWF (Wide Area Work Flow), a government service/ construction contract invoice and payment system.

Important tasks of this office manager/full charge bookkeeper included entering and editing vendor bills, reconciling with and attaching purchase orders, as well as creating vendor payments via check, credit card or ACH. The job entailed preparing accounts payable aging reports and creating Excel spreadsheets with formulas to determine and pay monthly union benefits. AIA billing was also completed, along with reviewing and verifying the accuracy of billing plus supporting documents. Customer invoices were created and edited. The accuracy of billing and supporting documents was reviewed and verified. Important contributions included overseeing and applying credits for client returns and price/tax discrepancies. Evaluating and reviewing vendor/ customer statements were done for accuracy, adjustments. Customer/ vendor support was provided in response to any concerns or questions. The weekly job costing for payroll, taxes, material and overhead was completed with Sage 300/Timberline software.

Key roles involved maintaining and reconciling all bank accounts for the business. All customer, vendor and credit card accounts were reconciled. All journal entries were created. Skills brought to the table consisted of managing the monthly collections for customer statements past due and following up with customers to ensure payments. Financial reports were prepared and distributed.

What can a bookkeeper with specialization in Sage 300/ Timberline, Peachtree/Sage 50 and Sage 90, as well as work background in construction services bring to your organization? Technical specializations involve Sage 300/Timberline, Peachtree/Sage 50, Sage MAS 90, Quattro Pro, Crystal Reports, Service Works, Dbase, QuickBooks Enterprise, QuickBooks Pro, IMIS, DataPro, Crystal Reports and Access. Educational attainment includes an accounting degree.

Working with areas such as working directly with the owner, managing all aspects of accounting through financial statements and using the Timberline software were part of this individual’s work experience. Duties covered maintaining the books for property management entity, reconciling bank statements and preparing/entering journal entries. The job involved recording payroll related entries, accounts payable (A/P) entry, preparing A/P checks, accounts receivable (A/R) entry/AIA billing and preparing the release of liens. Reports were prepared and created in Timberline/Crystal Reports. Collection calls were placed. An additional role covered working closely with the CPA to maintain the accounting standards.

Another job consisted of working with the owner, team leader and market center administrator in recording journal entries, A/P and A/R. Functions involved preparing commission checks, submitting payroll hours to outside payroll service and assisting in the preparation of submissions to international. A six-month backlog of bank reconciliations was made up to date. Preparing and posting 3 years of year-end CPA entries to bring into balance with outside CPA were also completed. The filing system was updated and streamlined. Interacting with the staff and agents fulfilling requests of information as needed, while also taking care of accounting on 5 other entities and intercompany transactions were also performed. Deposits were taken to the bank.