Below are the 6 Office Administrators & 6 Office Managers with QuickBooks and other systems experience. The Thor Group® also provides accountants, bookkeepers, accounting clerks & QuickBooks implementation forms/development professionals with your industry & systems experience on a consulting, contracting or direct hire basis.

Does an office administrator who is knowledgeable in QuickBooks Pro with experience in business services, retail and manufacturing industries pique your interest? This high school graduate’s technical knowledge includes QuickBooks Pro and QuickBooks Point of Sale.

Major responsibilities of this office administrator included completing invoicing and billing of all clients using QuickBooks Pro, as well as implementing procedural and policy changes to improve operational efficiency. Key roles covered ensuring security, integrity and confidentiality of data, in addition to handling incoming/outgoing calls, correspondence and filing. Completing faxing, printing, photocopying, filing and scanning, along with monitoring inventory, office stock and ordering supplies comprised other tasks. This specialist maintained the holiday, absence and training records of staff. Raising purchase orders and invoice tracking were also completed. Documents were created and modified using Microsoft Office.

Other duties involved maintaining involvement in social media implementation, as well as designing and implementing efficient filing systems. The job covered reviewing and updating, in addition to processing and filing of all documents. Functions consisted of ensuring office procedures and systems operate efficiently, in addition to establishing and monitoring procedures for record keeping. Requests for information and data were handled. Opening, dating, copying and circulating incoming posts were completed. Office policies and procedures were designed and implemented. A safe and secured working environment was maintained.

How can your organization gain an advantage with the help of an office administrator who is skilled in Intuit QuickBooks and QuickBooks Pro with work background in manufacturing, business services and restaurant industries? Technical skills cover Intuit QuickBooks, QuickBooks Pro and Access. Educational attainment includes Bachelor of Arts in Education.

Main functions of this office administration were composed of overseeing inventory and office supply purchases, as well as processing accounts receivable and accounts payable. Performing accounts receivable duties including invoicing, researching chargebacks, discrepancies and reconciliations were also completed. Supporting the CFO through personal document management, calendar organization and collateral preparation for meetings, in addition to overseeing inventory and office supply purchases were some of the duties. Other roles covered composing and drafting all outgoing correspondence and reports for managers. Skills brought to the table consisted of preparing and distributing payroll for a staff of 10 direct reports. Word processing, spreadsheet, database and presentation software were frequently used. Monthly general ledger accounts were balanced monthly to accurately record cost and month-end accruals. Apart from monitoring payments due from clients, clients with past due payments were promptly contacted. Receipts were posted to the appropriate general ledger accounts.

Notable tasks in another job included preparing and distributing payroll for a staff of 10 direct reports. Responsibilities consisted of composing and drafting all outgoing correspondence/ reports for managers, in addition to overseeing inventory or office supply purchases. This specialist maintained a clean reception area, including lounge and associated areas, managed the executive calendar and coordinated weekly project team meetings.

Could the future success of your organization be helped by this office administrator/bookkeeper who is proficient in QuickBooks Pro and Sage Payroll Systems with experience in the legal services industry? Technical competencies involve QuickBooks Pro, Sage Payroll Systems and Quicken. Educational background includes Business Administration & Accounting.

Important contributions of this office administrator/bookkeeper included creating and maintaining the QuickBooks accounting system for a firm when it was launched. During the tenure, this specialist solely handled all accounting duties while firm doubled in size and income increased by 150%. The job entailed maintaining accounts payable, accounts receivable, recording of all debit and credit transactions, reconciling 6 firm banking accounts, general journal entries, credit card processing, payroll processing, as well as time and billing processing on a monthly basis. Tasks covered compiling statistical/financial/accounting reports on a monthly/quarterly/yearly basis. All accounting duties for 15 client trust accounts (approximately $4-7M per year) were efficiently managed.

Key roles involved managing the firm’s operations, information and communication systems, as well as researching, recommending and negotiating hardware/ software purchases. In addition, this specialist successfully implemented new on-site filing system and offsite storage system. Maintaining complete facilities management including furniture, office space or equipment planning, purchasing and contracts was one of the skills. Tasks also included reviewing and maintaining the firm’s professional liability insurance, business/ health insurance policies, multiple online memberships, dues, registrations, certifications and continuing education programs. Personnel and human resources needs were handled, along with employee benefits/ policies, recruiting, hiring, supervising, evaluating and the termination of employees.

What can an office administrator with specialization in QuickBooks Pro Plus, QuickBooks Contractor Edition and SAP, as well as work background in manufacturing, petrochemical and financial services industries bring to your organization? Technical specializations involve QuickBooks Pro Plus, QuickBooks Contractor Edition, SAP, Oracle, Peachtree/Sage 50, AS/400, Solomon, Quicken and Access. Educational attainment includes Associate of Accounting Technology and Office Services Training.

Working with areas such as creating purchase orders and request for service contracts, as well as check requests were part of this office administrator’s work experience. Duties covered verifying master service agreements and gradings, in addition to scanning and coding accounts payable invoices or deadlines. Tasks included setting up ISTC and HASC training classes, along with entering operational qualification skill block evaluations. HCTRA EZ tags, vehicle registrations and vehicle leases were maintained. All meetings or special events were planned and coordinated. Updating/ uploading work schedules, phone list, and hurricane response list for all employees for the field office were completed. The job covered ordering office/kitchen supplies, greeting or signing in visitors, distributing mail, monitoring security feed and gate.

Responsibilities in another job consisted of reporting and filing all federal/ state payroll taxes for both companies for the payroll department and processing W-2s. Apart from reporting and filing state sales/ use taxes for various states for both companies, other functions involved reporting/ filing heavy use taxes on vehicles and issuing credit memos for the billing department. This individual assisted the controller with audits and bank reconciliations as needed and taught other employees how to use QuickBooks.

Could your organization use an office administrator who is knowledgeable in QuickBooks Pro, Premier and Enterprise with experience in financial services, technology and business services industries? Technical proficiencies cover QuickBooks Pro, Premier and Enterprise; Access, Lacerte, Flowcast, PECOS and various medical systems. Educational background includes AAS – Business Management.

Primary tasks of this office administrator included overseeing the function of front office/ reception, logging in and out tax returns, as well as maintaining the internal tax return due date monitor for the firm. Key roles covered managing accounts receivable and creating deposits for bank drop. The job consisted of monthly client billing, new client set-up and creation of new client files. Tax return processing and mailing of tax returns were completed.

In other jobs, challenges like completing sales tax and completing bi-weekly payroll, monthly payroll tax and sales tax were successfully completed on a regular basis. Inventory management was efficiently handled through QuickBooks. Accounts payable and receivable were managed. Estimates and invoices were created. This individual handled website management. Skills covered closing of sales orders, invoicing and pre-determining COGs percentage for each inventory category. Inventory control, spot check and coding, along with service or marina service labor usage tracking were managed. Daily cash collection and deposits were administered. Serving as cash custodian for all operations, credit card entry, bank reconciliation for 8 accounts and accounts payable administration were carried out. Month-end JEs and reconciliations were completed, along with mixed beverage and sales tax reporting.

How can your organization gain an advantage with the help of an office administrator who is skilled in QuickBooks and ADP Payroll Systems with background working in the financial services industry? Technical competencies involve QuickBooks, ADP Payroll Systems, Insperity HRIS Payroll/ Onboarding, Insperity Time & Attendance and CCH Practice Management Systems.

Main functions of this office administrator included supervising front office administrators to ensure the highest level of client service, as well as assisting and overseeing all staff expense reports. More so, reviews were done for correctness, coding and back-up. Processing semi-monthly payroll for salaried and hourly employees, in addition to inputting employee benefit changes for 401k, salary, bonus and medical deductions were all part of the duties competently performed. This individual tracked various vendors or costs for comparisons, tracked new candidate status, processed background checks, onboarding and performed orientation. All incoming invoices were reviewed for correctness and payables were issued weekly through QuickBooks.

Skills consisted of reconciling multiple corporate credit card charges overseeing office supplies, stationery, business cards, presentation materials, ordering supplies as needed, as well as serving as the liaison. In addition, office keys, access card and parking were coordinated. Duties involved maintaining QBs for various accounts and processing all bills and deposits. Customized reports that aid in tracking national sales were created. An additional role covered serving as the main contact to the building related to employee emergency preparedness. Emergency team members were trained on their role.

How can an office manager with background working in financial services, construction and travel industries, as well as knowledgeable in QuickBooks Pro fit within your organization? Technical specialties cover QuickBooks Pro, Great Plains, Odyssey, Trident, LAP, and Paychex. Educational attainment includes Business Management and General Education courses.

Duties of this office manager covered depositing checks daily, posting checks to the correct invoices, reviewing the customer’s balances to identify past due accounts, contacting customer to collect past due amounts and sending out past due notices. Documenting the results of contacts, as well as tracking and following up on customer’s commitments were also completed. Collecting, reviewing and approving all timecards before submitting to payroll services, in addition to approving time off and logging employees’ vacation and sick time were some of the functions. Other tasks involved reconciling processed work by verifying entries and comparing system reports to balances, along with charging expenses to accounts and cost centers by analyzing invoice/expense reports; entries were also recorded. QuickBooks software was used.

In another job, this individual was in-charge of all administrative/ accounting duties and oversaw that assignments were finished in a timely manner. Key roles consisted of monitoring accounts to ensure payments are up to date, resolving invoice discrepancies and maintaining records or vendor/client file data entry. Skills brought to the table included following up with customers with overdue account and calling/emailing clients with delinquent accounts. Apart from managing daily deposits, checks were posted to the correct invoice. Reviewing invoices and check requests, sorting/ matching invoices or check invoices, setting invoices up for payments and processing check requests were efficiently handled. QuickBooks software was utilized.

Does an office manager with work background in technology, legal services and music industries, as well as skilled in QuickBooks pique your interest? Technical knowledge includes QuickBooks Pro. Educational background includes Criminal Justice and Child Development Psychology. The individual can speak three different languages: Cape Verdian/Creole Portuguese and Spanish.

Primary functions of this office manager included providing administrative support to the general manager, answering phones and scheduling appointments. Aside from creating weekly/daily projected budget income reports utilizing Excel, all direct marketing materials were created using PowerPoint. Rapport was built with students and an inquiry was the key ingredient used to increase productivity and maintain a high level of customer satisfaction. Responsibilities consisted of conducting preliminary interviews with potential administration staff/ interns and training/supervising all office administrators. All accounts payable and accounts receivables were managed using QuickBooks. A weekly report was supplied to the studio directors, outlining all activities from the previous week with suggestions and comments regarding how to increase productivity for the new week.

The job covered meeting with the general manager on a weekly basis to discuss strategic promotional methods of business expansion while overseeing sales transactions. Contributions involved training and supervising five interns in the areas of music industry, music business and artist development. Raising statistics into affluence was done by promoting and selling products/ services. Targets and goals were exceeded on numerous accessions by going above the call of duty. The ability to multitask and still get the job done efficiently was successfully performed. Various administrative duties were handled, along with contacting and setting payment plans for debtors and working with various clients.

What can your organization gain with the help of an office manager with experience in education sector, retail, and construction industries, as well as proficient in Intuit QuickBooks and QuickBooks Pro? Technical skills cover Intuit QuickBooks, QuickBooks Pro, AS/400, Enterprise Solution (13.0, 14.0), online research and e-commerce applications. This individual obtained Certifications in Medical Assistance, First Aid and CPR.

One of the tasks included creating invoices for sale orders via Intuit QuickBooks Pro 2011 and 2013. Key roles involved maintaining customer relationships by handling collections and general questions, resolving conflicts, and placing vendor sales orders nationally. Responsibilities involved assisting the CEO and COO with miscellaneous administrative tasks and cold calls to increase sales volume. The data entry from the sales department was supervised and high volume data entry was accomplished with speed as well as accuracy.

Duties in other jobs consisted of generating daily internet sales report and manually capturing credit card sales transactions. Functions covered addressing all logistical issues, training new employees and executing general office work. This individual contributed on the website structure with CEOs and customer care solutions via Monster Commerce and general office work. Administrative support was provided to the president in meeting/ event planning, administration, reviewing business related correspondence, answering calls and maintaining business licenses/ policies up to date. Overseeing material pricing comparisons, revising and overseeing orders, creating budget estimates, and job proposals/bids were efficiently handled. Workers’ compensation certificates online were created for assigned jobs. The new company website was developed, designed, implemented and maintained.

Could the future success of your organization be helped by this office manager with work background in construction and insurance industries, who is adept in QuickBooks and Peachtree/Sage 50? Technical competencies involve QuickBooks, Peachtree/Sage 50, AS/400, Pal System, FoxPro, PrintMaster Classic, Infinium Human Resources and Query. Educational background includes Medication Accounting courses, Aide Certification, and Nursing Aide programs.

Responsibilities of this office manager included managing the daily operational and organizational functions of the office, as well as managing the relocation of office and arranging the after building build out. Supervision of office administrators including hiring & training were also carried out. Duties consisted of maintaining personnel files, e-file, I9s, all employee benefits enrolments and 401K administration. Health insurance renewals and audits were completed, along with child support, tax garnishments and payments. The job entailed administering the company’s annual insurance audits and renewals for liability, workers’ compensation, including record keeping of W9s and certificates of insurance for 1099 contract laborers. QuickBooks was used in administering payroll salary and hourly, as well as weekly payroll for 55-60 employees including all payroll forms.

Other jobs involved vehicle/ trailer purchasing, registration renewals, fuel tax renewals, as well as maintaining files for a fleet of 35 vehicles, trailers and other equipment. Key roles involved managing multiple bank accounts, credit card accounts, issuing of all company credit cards and cell phone management for all employees. Accounts receivables, all daily bank deposits, accounts payable, creating estimates and proposals, along with maintaining all QuickBooks and multiple Excel data base record or monthly invoicing of 450 clients residential & commercial were completed.

How can an office manager with background working in government and nonprofit/social services industries, with specialization in QuickBooks Desktop and Online fit within your organization? Technical specializations involve QuickBooks Desktop & Online as well as Photoshop. Educational attainment includes Master of Business Administration and Bachelor’s Degree – Business Administration.

Key roles of this office manager covered managing the company’s operation budget, accounts payable and receivables in QuickBooks, entering the companys payroll and ensuring all expenses align with calendar before submitting for payout. Responsibilities involved performing monthly office reconciliation and preparing monthly financial and operation reports. Quarterly meetings with the CPA were conducted to review financial reports and ensure the company was within budget. Creating and preparing end-of-the-year fiscal and operational reports to ED and Board were efficiently carried out. Furthermore, this specialist created and implemented companies’ SOP policy handbook and revising the board’s by-laws. Companies’ bills were paid, and bank deposits were directly made.

The job included serving as the point of contact to the executive director and 28 board of directors aside from managing office administrators, supervising and training new/current staff on office performance and expectations. Tasks included managing the executive director’s calendar, as well as scheduling meetings, travel and RSVP for special events. The company’s annual insurance audit was completed. Functions consisted of planning and creating conference events and marketing materials including brochure, booklets and agendas for 300+ attendees. The company’s calendar, website content and event calendar were managed. Policy session meetings with ED and lobbyist were attended at the capital with the commissioner and the notes were documented for the board to review.

Could your organization use an office manager and bookkeeper with experience in retail, professional services and real estate industries, as well as knowledgeable in QuickBooks Pro and QuickBooks Pro? Technical proficiencies encompass QuickBooks Pro, QuickBooks Point of Sale (POS), SalonTouch/ Suntouch, and AMSI.

Primary tasks of this office manager/bookkeeper included managing accounts payable and accounts receivable, as well as reconciling bank accounts. Functions covered invoicing, purchase orders and receiving. Furthermore, this individual administered sales tax and employer tax reports. The QuickBooks Pro software was used.

Notable roles in other jobs involved fielding telephone calls, in addition to handling accounts receivable, accounts payable and coding. Commercial rent collection and general office duties were carried out. The Buildsoft software was utilized. Efficient sales and customer service were provided. Setting up 3,000 inventory items into QuickBooks Point of Sale was part of the job. The daily operations of an upscale tanning salon/ boutique were managed, along with hiring and training employees to succeed in their positions. Interpersonal skills were exhibited while developing customer relationships. The salon company’s website was designed. Apart from managing weekly payroll, quarterly tax returns were filed. Designer clothing, swimwear and accessories were purchased for the retail resale. Weekly inventory evaluations were facilitated for monthly reports.