Below are the 4 Office Managers, 4 HR Managers & 4 Benefits Administrators with Paychex & other systems experience. The Thor Group® provides accounting clerks, A/P processors, HR coordinators, payroll specialists & Paychex implementation/ development professionals with your industry experience on a consulting, contracting or direct hire basis.

What can an office manager with work background in construction and business services industries, as well as specializations in Paychex, ADP and QuickBooks bring to your organization? Technical specializations involve Paychex, ADP and QuickBooks. Educational attainment includes Bachelor’s degree in Environmental Studies.

Working with areas such as entering all invoices and bills into QuickBooks Pro and balancing bank reconciliations and QuickBooks balances were some of the responsibilities of this office manager. Duties covered paying vendors, receiving payments and completing the weekly payroll in Paychex and ADP. Aside from setting up and managing insurance policies, construction permits were obtained for upcoming projects. Skills brought to the table consisted of filing all bills/invoices and project folders, along with ordering the material as needed for construction projects.

Functions in another job consisted of managing compliance for retail gasoline stations for federal/state environmental regulations, in addition to ensuring all gasoline stations in the territory were in compliance with state and federal regulations by having testing completed within required time frame. Work was done with real estate team to make sure sale of all stations in territory were done in compliance and on a timely manner. The job covered resolving notices of violations from state agencies in a timely manner and conducting onsite safety audits on contractors to ensure compliance with work safety regulations. Tasks involved coordinating emergency response contractors and maintenance contractors with regards to spills and releases, as well as managing air permits and tank permits for each station. Registering new sites, changes, and removals was completed.

Would an office manager with familiarity in automotive, software and technology industries, as well as skilled in Paychex, Peachtree/Sage 50, MS Dynamics GP and QuickBooks help your organization achieve greater success? Technical specializations cover Paychex, Peachtree/Sage 50, MS Dynamics GP and QuickBooks. Educational background includes AAS Business/Accounting and BA degree in Business Management (ongoing).

Making a positive difference with managing all aspects of two locations within the finance, payroll, human resources, sales tax, tax filing and supervising areas was one of the key focuses of this office manager. Responsibilities covered advising owners on a daily basis of the financial position of the company and working side by side with the owners and other management in the budgeting/forecasting process. Duties involved processing payroll (in-house with QuickBooks) and paying all payroll related taxes each pay period. FICA, FUTA and State WH were handled, along with all garnishments and 401K. The job covered reporting all new hires to the state and moving the payroll piece over to Paychex.

Notable tasks included processing the garnishments in house and being responsible for every HR function a company would have – from employee files to displaying state/federal mandated posting – to write ups, probationary periods up to and including termination. Reporting all wages to the SUI for terminated employees, processing monthly sales tax figures and reporting them on the NY45 were carried out. Training materials were created and the information was administered. This individual served the liaison for all banking relationships along with vendors and the company. Work was done with the sales team on commissions.

Could your organization use an office manager who is experienced in engineering and software industries, as well as proficient in Paychex Business Solutions and QuickBooks? Technical proficiencies cover Paychex Business Solutions and QuickBooks. Educational attainment includes Associate in Accounting.

Primary tasks of this office manager included using QuickBooks in handling journal entries and general ledger. Month/quarter end closing, monthly P&L’s and balance sheets, as well as quarterly sales tax reports were also handled. Key roles covered account reconciliation, bank reconciliation for 3 bank accounts and credit card reconciliation for 2 accounts. Purchasing for all active jobs usually 3 to 4 jobs active was carried out, along with managing payroll through Paychex Business Solutions. The job involved managing accounts payable with monthly payables ranging from $2k to $100k and vendors in excess of 50. Matching PO’s with invoices on a daily basis, entering invoices, cutting checks and matching with purchase order and invoice for signature were efficiently done.

An important contribution involved booking payroll to specific customer jobs for profit and loss per job. Accounts receivable with open receivables ranging from approximately $15k to $300k and annual sales approximately $2 million were handled. Detailed billings were provided to customers on weekly basis. Coordinating the contract with the defense force for 400 data communication cabinets to be shipped 25 per month of the next 2 years was accomplished. An additional role involved reconciling if count was different then what was reported and keeping the inventory current so that production of cabinets would not be postponed.

Could your organization use an office manager who is experienced in a medical center and a physician’s group, as well as proficient in Paychex, Meditech and Athena? Technical proficiencies cover Paychex, Meditech and Athena.

Some impact contributions of this office manager included assuring daily tasks and service management in timely, error-free manner while meeting program needs, as well as managing and scheduling for approximately 50 providers (not including providers using AMION Software) to ensure adequate staffing. This individual managed and processed payroll using Paychex software. Key roles involved managing and processing CME reimbursements or expense reports, in addition to communicating with companies regarding payroll and scheduling for providers. The staff was educated regarding finances, including issues, measures, and impact of the department budget. Tasks involved coordinating and facilitating the orientation for new providers, along with maintaining HR files and physician employment agreements in a confidential and organized fashion.

Skills brought to the table involved developing, communicating and implementing departmental performance improvement plan using “plan-do- check-act” methodology. One of the functions covered promoting an environment in which staff was included and encouraged in generating ideas for process improvement. Developing and assisting in the development of budgets that leveraged opportunities for economies and efficiencies in use of financial resources were part of the job. Actively managing staff performance, including periodic/ongoing feedback and timely performance evaluations for each site coordinator was completed. The staff was led to resolve problems and conflicts constructively. Creating an atmosphere of two-way communication was done by using various communication methods to keep staff informed of department and job specific issues.

Could your organization use a human resources (HR) manager who is experienced in financial services, banking and manufacturing industries? Technical proficiencies cover Paychex, ADP, Taleo and ATLAS. This individual obtained an SHRM Certification.

Primary tasks of this human resources manager included supervising the HR staff and coordinating schedules with VP and the director of human resources. Preparing reviews and working closely with upper management to resolve employee issues were also handled. Key roles covered responding to all complaints, preparing documents for hearings and attending hearings/terminations. Aside from preparing termination documents, all documents were checked in regard to the progressive discipline policy before they were issued. Reviews were prepared for the HR staff and payroll was prepared using Paychex system. Functions consisted of preparing reports for the VP and director of HR, along with preparing the yearly EEO1 report; management-training was scheduled. Contributions involved working closely with the corporate recruiters to coordinate new hire training, management, and compliance training, as well as overseeing recruiting and recruited for open positions. Updating all employee handbooks and online applications was also managed. This individual setup job fairs and company events and conducted new hire training and compliance training. Investigations were conducted. An additional role involved being fully trained in ADP and Paychex systems including Taleo.

Skills brought to the table in another job involved performing ATM balancing, submitting reports, keeping accurate negotiable logs, coin vault teller duties, and opening/closing the branch. Performing financial necessity analysis on customers, presenting recommendations, troubleshooting and solving customer service issues, along with participating in the on-the-job banking presentations were done.

What can a human resources (HR) manager with work background in the software industry bring to your organization? Technical specializations involve Paychex Premier Human Resources and Paychex HR Online. Educational background includes B.S.B.A. Human Resource Management. This individual obtained certifications SPHR-CA (Senior Professional in Human Resources) from HRCI.

Working with areas such as supervising a team of HR generalists that provided high quality HR outsourcing to a base of greater than 300 companies and supporting 200% growth of the client base and staff in the last five years were some of the skills brought to the table by this human resources manager. Duties covered ensuring quality products and services were provided to all clients through the direction of HR generalists and other Paychex staff, in addition to assisting in resolving client issues by acting as a liaison with branch, region, and corporate offices on issues including benefits, payroll, human resources, and safety. One role covered ensuring that the development and delivery of client training programs met high quality standards. Responsibilities consisted of guiding the HR generalists in advising and counseling clients on human resources policies, procedures, performance management, recruitment, employee relations, leave of absence issues and matters relating to employment law. This individual was instrumental in the design and implementation of a HR assessment tool utilized to identify client human resource needs.

Responsibilities in another job covered communicating new and existing services offered by Paychex Premier Human Resource Services. In addition to conducting on-site enrollment meetings for clients utilizing Paychex, clients were trained how to effectively utilize and query Paychex HR Online.

Could the future success of your organization be helped by this human resources (HR) manager with work background in telecommunications, banking and financial services industries, as well as proficient in Paychex Preview, Paychex Flex and Paychex Payroll? Technical competencies involve Paychex Preview, Paychex Flex and Paychex Payroll, as well as ADP and QuickBooks. Educational attainment includes Bachelors of Science, Accounting.

Important contributions of this human resources manager included processing semi-monthly and bi-weekly multi-state payroll via Paychex Preview for 3 companies and administering employee benefits package for all multiple entities, with separate policies for across multiple states. Tasks covered coordinating and administering all corporate insurance policy renewals, changes, endorsements, claims and cancellations. Employee registrations were processed, including withholding and unemployment taxes. Skills brought to the table included managing labor law compliance and postings for retail locations, warehouses and sales representatives nationwide, along with managing corporate reporting and compliance, as well as ERISA 5500 and EEO reporting for all companies. Processing all A/P and A/R for retail locations and sub-dealers, including commission payments was efficiently handled.

Key roles involved recruitment and on-boarding of new hires including processing background checks, offer letters, orientations, new hire paperwork, employee email and clock set up, HRIS database entry and personnel file creation and maintenance. Employee off-boarding: separation packages, unemployment hearings, updating HRIS, closing file and deactivating email were completed. Serving as project manager for payroll service conversion from BDB Payroll to Paychex including implementation of HR Online and Time & Labor (TLO), as well as broker of record transition for employee benefits to Paychex for all four companies were completed.

Does a human resources manager (HR) who is experienced in real estate, marketing and manufacturing industries, as well as knowledgeable in Paychex Preview Payroll, Paychex HR Online and Paychex Time & Labor Online pique your interest? Technical knowledge involves Paychex Preview Payroll, Paychex HR Online, Paychex Time & Labor Online, ADP and QuickBooks. Educational attainment includes Master of Arts in Human Resources Management and Bachelor of Arts in Psychology.

Major responsibilities of this human resources manager included directing, developing and coordinating all companywide human resource activities for 180 employees in 3 locations including recruiting and retention, employee relations, benefits, compensation, training, payroll, compliance and policies as well as special assignments. Providing guidance and support to executive management, department managers and supervisors, as well as reporting to the CEO and COO of the company were some of the key roles. Aside from managing the full- cycle recruiting process for exempt, non-exempt and contract employees, contract rates were negotiated with temporary employment agencies. Implementing and managing the HRIS and timekeeping system were completed, along with processing bi-weekly multi state payroll using Paychex for up to 180 employees.

The job covered processing background checks and drug screens, reviewing results and onboarding new employees. An additional function consisted of conducting exit interviews and managing off-boarding processes and requirements. Other duties involved designing, implementing and administering all employee benefit programs including collaboration with broker in the development of the benefits plans. Conducting open enrollment meetings annually was efficiently handled, in addition to overseeing and tracking leaves of absence in compliance with state and federal regulations.

Does a benefit administrator who is experienced in transportation, manufacturing and engineering industries, as well as knowledgeable in Paychex Payroll, Paychex Human Resources and ADP pique your interest? Technical knowledge includes Paychex Payroll, Paychex Human Resources and ADP. Educational background includes ADP and Paychex classes/seminars.

Major responsibilities of this benefit administrator included processing and verifying payroll transactions including entry for new hires, terminations, benefits, garnishments and other changes. Key roles covered using PC-based Paychex payroll software to prepare, transmit, and receive payroll information, as well as maintaining employee time/leave records and third party sick pay transactions. Preparing the monthly journal entries for the general ledger and preparing quarterly federal/state payroll tax reports were positive experiences brought to the business table. Aside from preparing annual payroll tax reports and W-2s, payroll bank accounts were reconciled and company insurance documents were reviewed for payment. The job covered handling acceptance and review of new hire applications. Tasks consisted of working with insurance representatives on workman’s compensation and company medical and dental plans, in addition to preparing fiscal year end census for the 401K plan. Functions involved responding to unemployment and disability claims and preparing listings and statistical information as requested by management.

In other jobs, this individual had the sole responsibility for paying 300 office and plant employees. The ADP payroll system was utilized. Aside from preparing monthly journal entries for general ledger, payroll bank accounts were reconciled. Experience was gained in various areas of payroll for a large engineering company.

How can your organization gain an advantage with the help of a benefits administrator with work background in telecommunications and business services industries, as well as skilled in Paychex Preview, Paychex Flex and ADP? Technical skills cover Paychex Preview, Paychex Flex and ADP. Educational attainment includes Accounting courses. This individual obtained a CPP (Certified Payroll Professional) status.

While working for a telecommunications company, one of the main functions of this benefit administrator consisted of running the bi- weekly payroll process using the Paychex Flex software for 350 employees. This individual managed payroll and time & attendance systems as well as monitored paid time off accrual. Assisting in the conversion from Paychex Preview to Paychex Flex was part of the duties.

Notable tasks in other jobs included managing the full cycle payroll for 1,000 employees, using Sage MAS 90 software and processing in- house. Responsibilities consisted of preparing approximately 1,600 forms W2 and completing the payroll tax returns for 37 states, federal and year-end for parent company along with subsidiaries. Functions involved keeping sales & administrative positions filled and administering health, disability, section 125 and 401(k) plans. Skills brought to the table involved receiving, interpreting and setting up garnishments, child supports and levies for 1,000s of employees. Aside from ensuring compliance with federal, multi-state, city and county laws, the job covered promptly answering interrogatories, inquiries and correspondence.

Could the future success of your organization be helped by this benefit administrator with work background in IT services, legal and media industries, as well as proficient in Paychex, Kronos and ADP? Technical competencies involve Paychex, Kronos, ADP and Torex software. Educational background includes Master’s in Business Administration/Human Resource Management and Bachelor of Art/Music Business.

Important contributions of this benefit administrator included managing payroll, using Paychex, for 600+ employees nationwide, including one union location, as well as handling time entries and edits using Torex and Kronos Timekeeping systems. The job entailed managing health benefits for various companies and managing health benefits for eligible employees. Tasks covered managing self-administered life and disability benefits, along with managing 401k enrollment, contributions and terminations. Duties involved assisting with new hire/termination of employees and I-9 verifications using E-Verify, in addition to handling vacation accruals, audits and employment verifications. Weekly audits on payroll, benefits and deductions were done to ensure accuracy. Third party sick pay was recorded and wage garnishments were inputted through Paychex.

While in other jobs, this specialist managed payroll for W-2 and W-9 employees utilizing Paychex. Accounting and bookkeeping for the three businesses operated out of this office were completed, along with researching and reporting on multiple cases. The attorney’s calendar, email and phone correspondence were managed. Kronos was used for record keeping of hours and time off. Functions involved directly assisting the vice president of sales with financial reporting, budgets, expense reports, presentations, binding, faxing, shipping, order entry, calendar management, 32 account executives and any other high level requests.

What can a benefit administrator with work background in real estate, marketing and sports industries, as well as specializations in Paychex Preview, Paychex TLO and QuickBooks bring to your organization? Technical specializations involve Paychex Preview, Paychex TLO and QuickBooks. Educational attainment includes Computer Science & Information Technology major, minoring in Accounting.

Working with areas such as processing payroll for salary and hourly employees including new hire employees, as well as maintaining employee files for both regular and executive employees were some of the responsibilities of this benefit administrator. Duties covered maintaining benefits and payments, in addition to downloading hours from TLO (Time & Labor Online software) and making any adjustments to time. Employee verification for all facilities was completed, along with handling loans, employment reference, EDD and social security. Aside from receiving and filing all quarterly reports, 401K files were also received and filed. In addition, 401K inquiries were handled. This individual served as Paychex point of contact, responsible for setting up all new users. Other functions included handling all delinquent or urgent required EDD, franchise tax or lien investigations or deduction, along with reviewing, keeping track and approving all manual checks written at all facilities. The job covered handling workers’ compensation audits for all facilities, completing payroll cost reports for all facilities and assisting with any request for payroll documents for all facilities.

Tasks in another job involved collecting payroll pre-processing report from each facility (regular, executive and premier total 15). Duties also included gathering 401k, checking, savings, taxes, manual and hard check totals with those numbers predicting funding for cash management.