Below are the 4 Office Managers and 4 Administrative Assistants with QuickBooks and other systems expertise. Office & Administrative Staff with QuickBooks & other systems experience are provided by The Thor Group® on a consulting, contracting or direct hire basis.

Would it be beneficial for your organization to employ an office manager and bookkeeper with experience working in construction and manufacturing industries? Educational attainment is composed of Double Major in Accounting/Finance. Software skills include QuickBooks.

Serving in a construction company as an office manager, has introduced and used QuickBooks for all accounting and made all entries for all accounts as well as produced all monthly reports. This professional was responsible for all A/R billings – had to figure the monthly billings on each of the jobs, printed these billings or used provided forms from each general contractor or customer and all collections. Also, has worked on all A/P invoices entered into computer and paid these invoices, as well as reconciled all bank statements by hand and by computer. Moreover, has processed all payroll and made all tax deposits (federal, state and all cities). Additionally, was responsible for all monthly, quarterly and yearly tax filings on all payroll taxes.

As an office manager in a manufacturing company, has used Peachtree accounting system – made all entries for all accounts and produced all monthly reports. Other duties were processing all A/P and paying all invoices, as well as calculating and printing all A/R invoices. In addition, has processed all payroll and printed checks for up to 60 employees, as well as printed all job costs reports for project managers,.

Would a detail-oriented office manager and controller with work experience in restaurant, insurance and transport industries fit in your organization? Computer skills include QuickBooks, Professional and Enterprise Solution (QuickBooks Certified Pro-Advisor) and SAP B1.

Some contributions included managing A/R, A/P and payroll functions, managing corporate and contractor insurance program, as well as managing corporate employee benefits program. As an office manager/controller in a restaurant, has managed corporate 401k/profit sharing program, as well as managed corporate assets. Some of the tasks were assisting the CPA with financial reporting, corporate taxes, drafting and executing client contracts and renewals, as well as managing the company commission program. Major accomplishments included developing a comprehensive insurance program that would meet the requirements of the client yet would be affordable for the company.

Other notable accomplishments were composed of redesigning the Accounting Department to promote better utilization of staff strengths and streamline business processes to facilitate the overall efficiency of the department. In an effort to allow for quicker transfer of both voice and data communications, this individual designed with the assistance of strategic vendors, an upgrade to the computer and communications network. More so, upgraded the accounting software to QuickBooks Enterprise Solutions and again in 2011 to SAP B1. Both upgrades where necessary to support company growth.

How can an office manager/bookkeeper who worked in roofing, construction and contracting industries help your organization? This specialist has 15+ years of experience in all accounting functions including General Ledger, Accounts Receivable/Payables, Payroll and Payroll taxes. Software knowledge involves QuickBooks.

Working with challenging issues such as accounts payable/receivable, payroll, payroll taxes, W-2’s, bank reconciliations, and journal entries including reconciliations have vetted this specialist’s work experience. While working in a roofing company as an office manager, has billed out all construction projects using schedule of values and QuickBooks, as well as did the Notice of Commencement for new projects and Notice to Owners. Some of the tasks were activating all warranties and schedule inspections, as well as license renewals and continuing education credit monitor.

With a “can do approach” in the area of doing receptionist duties/mail clerk, errand runner/file clerk and supply purchaser functions have been career objectives. Serving in a construction company as an office manager, has performed accounts payable/receivable, payroll, payroll taxes, and W-2’s and bank reconciliations. This professional has billed out all construction projects, as well as Notice of Commencement for new projects. Moreover, has scheduled inspections, obtained CO’s, as well as typed proposals, license renewals and continuing education credit monitor.

Would hiring an office manager/bookkeeper with experience working in automotive and towing services industries help meet the needs of your organization? Software skills include QuickBooks, AS/400, Yardi, PropertyWare, Oracle and Quicken.

Acting as an office manager and bookkeeper in an automotive company, was responsible for all receivable and payable entries into QuickBooks to account for all daily activity. This professional worked on daily reconciliation of bank activity to QuickBooks, as well as created and sent monthly billing statements. Some of the tasks were processing all bill payments to vendors as the statements are received, as well as responsible for payable document retention and any other special projects as assigned. This individual also worked with CPA for monthly close. In addition, has uploaded the weekly payroll into QuickBooks from the outside payroll service, as well as ensured all employee records are correct with the payroll service.

While working for a towing company as an office manager, was responsible for all receivable and payable entries into QuickBooks to account for all daily activity. Other duties were entering all towing invoices and sending out monthly billing, as well as being responsible for all document retention and keeping track of fuel usage by each truck in the fleet. Moreover, processed weekly payroll, as well as processed and filed monthly/quarterly state and federal reports; including payroll and sales tax reporting.

Could the future success of your organization be helped by this administrative assistant/bookkeeper with experience working in automotive and financial services industries? Educational attainment is composed of Associate in Paralegal Studies. Computer skills involve QuickBooks (2016 & 2017) Payroll, A/P, AR, SharePoint, Witness Systems, Adobe, ShareFile, Dropbox, Google Drive and in-house CRM.

Contributed to the organization by creating invoices, statements and tracking billing hours for clients, as well as contacting customers when needed to collect payments. As an administrative assistant/bookkeeper in an automotive company, has maintained business finances to pay business expenses, as well as maintained and ordered auto parts, paint supplies and materials. This specialist proofread and approved brochures, business cards, and maintained website, as well as worked daily with QuickBooks, Microsoft Excel, Word and Outlook, Google Calendars, and MS Calendar (maintain calendar and appointments) to maintain auto body shop’s books. In addition, performed payroll duties, as well as tracked hours worked by subcontractors and outside vendors.

Another job entailed downloading statements and financial statements to reconcile account in QuickBooks. While working in an accounting solutions provider as an administrative assistant, has received, entered and paid invoices using QuickBooks. Other duties were answering all inbound phone calls, scheduling and keeping calendars up to date for the owner and the account manager, as well as scanning and electronically filing all documents.

Is impacting your organization with an executive administrative assistant with work background in nonprofit and engineering services industries a current business consideration? Technological know-how involves QuickBooks Pro, Quicken and Great Plains Accounting.

While employed in an engineering firm as an executive administrative assistant, has supported Chief Engineer using Visio, Word, PowerPoint, as well as performed customer service responses through website and email inquiries. Some of the tasks were providing vendor support and follow-up on Purchase Orders to shorten lead times, as well as distributor support to increase sales prospects. This specialist has led the sales presentation creation and editing using PowerPoint, assisted with Trade Show preparation and follow-up, as well as travel arrangements for owner and trade show support team. Additional responsibilities involved investment presentations for owner, as well as inventory management to assist Operations Mgr.

Accomplishments as an administrative assistant in a non-profit organization involved creating a Pledge Program to increase annual income by $20,000. Other contributions were maintaining and creating on site Produce Market to increase annual income by $10,000. The job encompassed daily A/R, A/P input, as well as administration of Community Supported Agriculture (CSA) program using Access database. Moreover, has carried out daily updating of Excel spread sheets overseeing harvests, as well as creation of weekly newsletter and correspondence for board members.

What contributions could an administrative assistant who worked in manufacturing and financial services industries bring to your organization? Educational background is composed of Bachelors in Business Studies. Technical skills involve QuickBooks, Sage Line 50, and IRIS.

Job functions like processing daily sales, credit memos and purchase invoices on QuickBooks as well as bank reconciliation on QuickBooks were welcomed and successfully completed on a regular basis. While employed in a manufacturing company as an administrative assistant, key activities included general bookkeeping, processing accounts payable and accounts receivable on QuickBooks, as well as processing, maintaining and reviewing of invoicing reports and processes to ensure accuracy and efficiency. This specialist has kept customers and vendors records up-to-date and has responded to customer service requests from external and internal sources. Also, has resolved vendor statements/phone calls of outstanding items and issues related to payments.

The position required carrying out company secretarial duties involving filing of forms to companies’ house, preparing annual returns, etc., as well as posting of purchase and sales invoices onto Sage. Serving in a chartered accounting services provider as an administrative assistant, has prepared VAT Returns, general bookkeeping and visited clients on a weekly basis in addition to processing their purchase/sales invoices and producing weekly cash flows.

Would it be beneficial for your organization to employ an administrative assistant and staff accountant with experience working in construction and engineering services industries? Educational attainment is composed of BS with Business Administration, Major in Accounting and Minor in Management Studies. Software experience consists of QuickBooks Pro and QuickBooks Online.

Serving in a construction company as an administrative assistant/staff accountant, has developed an in-house bookkeeping system to enhance executive oversight and financial management. Some of the tasks were maintaining QuickBooks accounting system to reflect accurate financial records and protect the integrity of the general ledger, as well as completing monthly bank reconciliation statements, accounts payables, invoicing and receivables to reflect accurate balances. This professional has coordinated and engaged in quarterly reviews of company’s financial statements (which included Profit & Loss and Balance Sheet) with external CPA.

As an administrative assistant in an engineering services provider, has maintained a QuickBooks accounting system to reflect accurate financial records, as well as managed a petty cash system for construction site and office. Other duties were preparing bi-weekly checks and EFT payments for suppliers and other creditors, as well as completing monthly bank reconciliation statements for all checking and credit card accounts. Furthermore, has prepared and maintained monthly Accounts Payable Listing for credit vendors and submitted to management for review and approval of payment.