Below are the 5 Office / Administrative Assistants and 5 Office Administrators / Managers with QuickBooks & other systems experience. The Thor Group® provides these and other QuickBooks experienced professionals on a consulting, contracting or direct hire basis.

Is impacting your organization with an office assistant who is adept at overseeing a broad range of operations, from product and supply purchasing and inventory management to the creation of business reports and correspondence a current business consideration? Core competencies include financial reporting, business correspondence, inventory control, purchasing, accounts receivable as well as office/file organization systems. Technical expertise consists of QuickBooks, Excel and more.

While employed in a retail company as an office assistant, ensuring the payment of past due accounts by using QuickBooks to manage AR and aging invoices was a primary responsibility. Additional duties were developing weekly and monthly financial reports for distribution to senior managers, as well as expertly handling a wide range of business communication and documentation. This included dictated correspondence, contract and invoice routing, as well as the development and distribution of reports.

As a lead customer service representative for a textile manufacturing company the primary duty was to deliver exceptional internal and external customer service as the first point of contact for all customer care by resolving pricing and delivery issues, product quality concerns and general inquiries. In addition, this assistant ensured that accounts were up to date and accurate by timely processing and updating invoices and collecting unpaid and past due accounts through professional communication with customers.

What can an administrative assistant who specialized in QuickBooks with experience in government, construction and retail industries bring to your organization? Technical specializations involve QuickBooks, A/P, A/R, SQL, SharePoint, Access and more.

Duties covered setting up the business in QuickBooks and using QuickBooks to create invoices and sales receipts. Processing invoices, cutting checks, as well as handling monthly bank reconciliations and various accounts payable/receivable functions were some of the tasks. Key roles covered checking with vendors for lowest pricing on materials, issuing purchase orders and creating quotes for general contractors and homeowners for fence materials.

Responsibilities consisted of analyzing all requests for bids on several lead generation sites and assisting commercial estimators by maintaining the bid calendar and quote log. Apart from managing the stock inventory, other functions involved ensuring correct supplies were ordered, assisting customers and providing fast/efficient services. This administrative assistant prepared bank deposits and completed the shift-end paperwork.

Could the future success of your organization be helped by this office assistant who worked in an accounting services company and an educational institution? Technological background is composed of QuickBooks, ProSeries, Microsoft Office Suite and more.

This assistant contributed to the company’s success through utilizing the software programs QuickBooks and ProSeries for tax and accounting purposes. Duties involved maintaining an organized and effective office environment, as well as conducting email correspondence with clients. Furthermore, this assistant processed completed tax returns for client pick-up.

Additional responsibilities involved monitoring and adjusting site activities as well as staff and child files to ensure compliance with the state’s licensing requirements. Other functions consisted of collaborating with local agencies to create lasting partnerships, as well as interviewing and training new teaching staff in childcare center policies and procedures

Does an administrative assistant who is adept in QuickBooks with experience in manufacturing and real estate industries pique your interest? Technical competencies involve QuickBooks accounting software, data entry, SQL ledger and more.

Job descriptions encompassed setting up and implementing the QuickBooks accounting software, as well as preparing and maintaining all QuickBooks transactions. A/R, A/P and banking information were efficiently managed. Significant functions covered inputting invoices and processing payments using QuickBooks and SQL ledger programs. Compiling and organizing all emails, creating and organizing job folders, in addition to preparing and maintaining deposits and banking transactions were part of the job.

Providing administrative support to the office manager, president, vice president and two estimators/sales managers was included in the list of duties. Skills brought to the table consisted of maintaining and ordering office supplies, reviewing correspondence and distributing mails. Maintaining employee records, handling documentations and printing large format blueprints were some of the key roles.

Could your organization use an administrative assistant who is proficient in QuickBooks Pro with work background in transportation, staffing and construction industries? Technical proficiencies encompass QuickBooks Pro, Sage Abra Suite, PeopleSoft, ADP, ReportSmith, BNA Library Forefront, Crystal Reports, Sage 50/Peachtree, Access, Claris, CYMA (Integrated Business System), MS SQL, UltiPro, Oracle, SQL, ADP and more.

Primary tasks included reconciling 18 months of A/P, A/R, PR, bank accounts and bank deposits, organizing accounting records and accounting data, as well as re-establishing processes for financial reports. Pulling information for grant reimbursement of on-the-job training expenses and re-establishing union dues reporting were some of the key roles. The job consisted of using Sage 50/Peachtree, QuickBooks Pro and Paycor in creating spreadsheets.

Contributions involved arranging and organizing open-house events, in addition to coordinating monthly board meetings. Other functions covered processing timesheets, auditing payroll and processing paychecks. This administrative assistant handled crew payroll allotments, payroll reporting and financials.

The future success of your organization could be helped by this office administrator who is proficient in QuickBooks Pro with work background in manufacturing, software and staffing industries. Technical competencies involve QuickBooks Pro, Enterprise, Premier, insurance programs and more.

Important contributions included training 64 people on how to use QuickBooks, managing payroll for all clients, as well as paying and filing quarterly P/R tax forms. Month-end reporting, reconciling all client bank and credit card accounts, in addition to processing month-end/weekly reports were assigned position functions. Additional tasks covered EFTPS processing, recording payroll deductions such as child support, federal and loans, along with processing monthly sales tax.

Other key responsibilities encompassed providing all A/R and A/P records for the manufacturing firm, recording purchase orders and producing reports for the president. All insurance programs, including health, life, 401K and long-term disability were efficiently administered. In addition, this specialist liaised between the company and clients, directly supervised the support staff and reported directly to the president.

Is impacting your organization with an office manager with experience working in contracting and accounting services industries a current business consideration? Professional certifications: QuickBooks Pro Advisor 2005 and 2013. This is a certification from Intuit that ensures proficiency in QuickBooks Pro for the version of the year certified.

While employed in an asphalt contracting company as an office manager, creating and maintaining the bookkeeping system and customer list using QuickBooks Pro was a primary responsibility. Managing payroll for three employees with zero discrepancies including complying with Workman’s Compensation and Prevailing Wage (Davis Bacon Act regulations) was completed.

Position responsibilities as an office manager for an accounting services company entailed converting a ledger-based accounting system to MS DOS QuickBooks, thereby increasing systems efficiency by 100% and reducing input and calculation errors. The conversion of a paper-based payroll system to an in-house computer-based payroll system thereby increasing accuracy and efficiency by 150% was also accomplished. Additionally, this specialist complied with state initiated wage garnishments, union dues and payment computations with monthly statements.

Could the future success of your organization be helped by this office manager who worked extensively in the accounting services industry? Technological expertise consists of QuickBooks, Microsoft Office (Excel, Access, Word and Outlook), Windows 95/98/XP/7 and more. Core competencies include accounts payable, accounts receivable, payroll/payroll taxes, sales/use tax, year-end tax forms W-2s and 1099s.

This manager contributed to the company’s success through installing and training employees on new software upgrades which included QuickBooks and Microsoft Office Suite. Other tasks included setting up and training new clients, as well as carrying out payroll processing which involved monthly, quarterly and year-end payroll taxes.

This professional supported company goals and objectives by performing payroll processing such as monthly, quarterly and year-end payroll taxes. Moreover, this specialist performed data input of business and personal tax returns using ProSystems software, as well as scanned documents for a paperless environment using PDF Converter software.

What contributions could an office administrator with work experience in drilling contracting and logistics industries bring to your organization? Technological proficiency includes QuickBooks and Microsoft Office including Word, Excel and PowerPoint.

Challenges like performing payroll, garnishments/employee loan administration via QuickBooks and human resources were successfully completed by this professional. Processing/maintaining confidential employee files/records, employee benefit coordination, A/P and A/R were also among the tasks accomplished. Serving as a liaison between customers and office personnel as well as performing as a direct assistant to company owner were some of the key duties carried out.

This individual provided expertise in maintaining all confidential employee records and files. In addition, all customer complaints/concerns and time-sensitive information were also resolved in an accurate and timely manner. Other tasks involved performing all secretarial/clerical duties, as well as serving as an international package supervisor, air-dangerous goods trainer, and high-value package auditor.

Would an office manager with experience working in a construction company match the needs of your organization? Proficiencies include QuickBooks, QAD, Oracle 11i, Microsoft Office Suite and more.

Acting as an office manager (QuickBooks) for a construction company, setting up, performing and maintaining system implementation in QuickBooks were some of the responsibilities completed. Verifying time cards, preparing and processing payroll for 40 employees bi-weekly were also assigned duties. Moreover, this specialist issued invoices to clients and performed cash applications, reconciliations, bank deposits and maintained the aging report including collections.

Other responsibilities as an office manager were matching, coding, batching and running checks weekly. The processing of W9/1099 forms, accounts set up and contacting vendors for invoice issues were also tasks performed. In addition, this individual was responsible for all office supplies, assisting a CPA with the annual audit as well as reconciling for month end reports.