Below are the 4 Project Administrators, 4 Contracts Managers & 4 Proposal Coordinators with Deltek ERP and other systems experience. The Thor Group® provides financial / accounting leaders, accountants, bookkeepers & Deltek implementers/developers with your industry experience on a consulting, contracting or direct hire basis.

What can a project administrator with work background in environment, business services and advertising industries bring to your organization? Technical specializations involve Deltek Vision and Deltek Costpoint. The professional completed credits in General Business.

Working with areas such as compiling invoicing for clients by reviewing all charges and ensuring matching backup was on file for all charges were some of the responsibilities of this project administrator. Duties covered working closely with management teams to ensure that projects stayed within budget, in addition to using Deltek Vision to enter Purchase requisitions for all vendor POs. This individual acted as contact for both the company project managers and outside vendors for AP issues and acted as contact for project managers and the company’s accounts receivable team (AR) for AR issues. Part of the skills brought to the table consisted of working closely with one client’s accounting contractor (Costpoint) to ensure that all charges were accounted for, which required comparing time records to timesheets submitted to the client and ensure that all time records were consistent. Other functions keeping in close communication with Costpoint contact to review information, making corrections if necessary and approving timesheet information provided to the client. The job covered compiling all charges for each project into a separate spreadsheet and submitting this spreadsheet to Costpoint contact to ensure that all charges match Costpoint records.

In another job, consolidating and data sorting for weekly, monthly and annual reporting on domestic/ international programs were completed. Priority was given in gathering information for and compiled invoicing for domestic/ international clients.

Could the future success of your organization be helped by this project manager II who worked in a children’s hospital, as well as proficient in Deltek and JD Edwards? Technical competencies involve Deltek, JD Edwards, SharePoint and UNIX. Areas of expertise include program/project management, relocations, vendor management, business and process analysis, strong communication skills, decision making, service delivery, client management, inventory management, policy analysis, Problem solving, procurement, proposal writing and customer relations. Educational background includes Bachelor of Science in Business Management, as well as Project Management Professional Preparation Workshop (in progress).

Important contributions of this project manager II included managing all aspects of the projects, including handling day-to-day activities and responsibilities involved during the various phases of the project, budgeting, schedule and other project related matters. The role works in close partnership with hospital stakeholders, advising committees, and user groups who would assist in identifying needs specific to each respective project. The job entailed collaborating with internal / external project team members to prepare, review, and monitor change requests, as well as assessing and reporting on budget/ schedule impacts resulting from changes.

This specialist conducted meetings with hospital users, design teams, and consultants, as well as created and distributed meeting minutes in a timely manner. Developing, monitoring and maintaining project budget and project schedule were skills brought to the table. Functions involved directing decisions on all project matters acting in the best interests of the hospital and abiding by the hospital’s standards of behavior and code of conduct in professional.

How can your organization gain an advantage with the help of a project administrator who is skilled in Deltek, with work background in architecture, engineering and financial services industries? Technical skills cover Deltek, FileMaker Pro, Prolog (Website) and Project Solve 2.

While working for an architecture company, main functions of this project administrator were composed of supporting the principals, project managers, architects, job captains, drafters, clients, general contractor, construction manager and working with the division of the state architect. Training and supervising newly hired project administrators were also efficiently carried out. This individual was responsible for coordinating the consultants’ contract and proposals, ASA, maintaining all construction documents including addendums, supplemental instructions, SWPP reports, specifications manuals, job logs, submittals or change orders, DSA Change Orders, agendas, meeting minutes, RFIs, close-out documents, correspondence and document control. Serving as the systems administrator for the Deltek Award database, training and maintaining the database were part of the duties. Computers programs used were Prolog (Website), Project Solve 2, File Maker Pro and Deltek (Win2) Award.

Notable tasks in another job included supporting the VP/operations manager, architect, owner, subcontractor, superintendents, engineers and project managers as a team. Responsibilities consisted of writing and coordinating subcontracts, insurance certificates, coordinating construction drawings, transmittals field memos, job logs, submittals, meeting minutes, RFI’s and perform close-out procedures, implementing safety programs and maintaining job sites MSDS & IIPP reports. Functions involved applying general office manager skills, setting up job site offices or closing them down, faxing, answering phones, photo coping, purchasing, shipping and receiving/ ordering supplies. Coordinating document turnover and project closeout were also completed.

Does a project administrator who is knowledgeable in Deltek, as well as experienced in engineering, legal and professional services industries pique your interest? Technical knowledge includes Deltek, InDesign, Expedition (Primavera) and Access. Qualifications include providing comprehensive support for executive-level staff including scheduling meetings, coordinating travel and effectively managing all essential tasks. Educational background includes Associate’s degree in Business Administration.

Major responsibilities included providing project/ administrative support for various project managers (PMs), scientists and engineers, as well as performing supporting duties and acting as a generalist for a combination of administrative tasks. These supporting duties included: production of deliverables and proposals, preparation of budgets, scheduled work, as well as support for the invoicing and accounts receivable process. Assembling, reproducing proposals, qualifications packages, specifications, reports, presentations and awards submissions were carried out, along with coordinating/scheduling meetings, arranged travel plans. Maintaining and managing personal calendars (Outlook), as well as preparing expense reports were also completed. The Deltek database was utilized to update or extract current employee resumes, qualifications and project/Marketing descriptions.

The job covered preparing outgoing mail/ correspondence, including e-mail, faxes and letters; in addition to formatting, report proofing/ editing, copying and binding documents and database work. Tasks consisted of supporting management in the invoicing process, coordinating draft and final invoices with accounting, and assisting in the collection of accounts receivable. Functions involved organizing and maintaining a proficient file system. Part of the key roles covered working with corporate finance, regarding capital purchases such as chairs, tables, new office setups and company vehicles.

Could the future success of your organization be helped by this contracts manager who worked in engineering and professional services industries, as well as proficient in Deltek Costpoint? Technical competencies involve Deltek Costpoint. Areas of expertise include working closely with all levels of management, leading cross-functional teams and negotiating successful contracts. Educational background includes B.S. Mass Communications and Master’s in Business Administration. This individual is a NCMA Certified Federal Contract Manager (CFCM).

Important contributions included working on multiple large contracts, including CPFF, CPAF, T&M, and FFP type with annual sales of ~$800M, as well as serving as subcontract manager for multiple complex Cost-type subcontracts. The job entailed serving as signature authority for all company documents- contracts, subcontracts, modifications/ teaming agreements, managing contracting and subcontracting efforts for proposals. Reviewing prime contract terms/ conditions, preparing small business subcontracting plans, conducting subcontract solicitations and performing Price/Cost analyses were also handled. Tasks covered developing, negotiating and issuing teaming agreements, non-disclosure agreements, and memoranda of understanding. Proficiency in various computer programs/systems (Deltek Costpoint) was applied.

This specialist also provided oversight and guidance in day-to-day operations as well as contractual issues regarding out-of-scope requirements, budgetary constraints and FAR/DFARS compliance requirements. Acting as an independent liaison between the government and subcontractor representatives ensuring compliance with contract/subcontract requirements and providing internal guidance to resolve problems as they arose were skills brought to the table. Functions involved managing the company-wide small business program including establishment and management of an SBA mentor-protg agreement, advocating use of small businesses across programs, and submitting required reports.

What can a contracts manager with work background in manufacturing, defense and professional services industries, as well as specializations in Deltek Costpoint and PeopleSoft bring to your organization? Technical specializations involve Deltek Costpoint, PeopleSoft Procurement Software and Access. Core competencies include federal, state and international contract/subcontract administration, procurement, pricing and acquisition support, featuring client and subcontractor management and management of contracts department staff. Educational attainment includes Master of Science in Contract Management and Bachelor of Science in Business Management (minor in Marketing & Accounting).

Working with areas such as ensuring compliance with federal regulations, procurement policies and procedures, maintaining awareness of changes in government regulations and developing recommendations regarding company policies/ practices were some of the responsibilities of this contact manager. Duties covered developing and maintaining subcontract database/ templates, representing organization as principal customer contact on contracts and often performing in project leadership role. This individual interacted with senior customer personnel on significant technical matters, frequently requiring coordination across organizational lines. One of the skills brought to the table consisted of providing advice and assistance in subcontracting matters to management, including matters involving contractor purchasing system reviews (CPSR).

Other functions leading the procurement team and supporting proposal efforts by analyzing category spend, market research (category, competitor, trend information), and supply chain data to develop and implement methods, improving category Performance. The job covered acting as liaison with contract administration, purchasing, pricing, legal, and other functional areas, ensuring subcontract execution complied with customer requirements while mitigating risks.

Could your organization use a contracts manager who is experienced in nonprofit, IT and professional services industries, as well as proficient in Deltek Costpoint, Oracle and SAP? Technical proficiencies cover Deltek Costpoint, Oracle, SAP and Ariba. Key competencies include developing, streamlining and integrating contract/ subcontract management tools, templates, methods and processes for applicable efforts. Educational background includes B.A. Liberal Arts (emphasis on Business), as well as M.S. Procurement, Acquisitions, and Grants Management.

Some impact contributions included handling from “cradle to grave” with contract/ subcontract management and support. This individual worked for IT, consulting services and staffing services for federal/ state/ local government and commercial customers.

Skills brought to the table in other jobs involved working closely with president and senior vice president of to assist in the planning, development and coordination of contract/ subcontract support and overall operational objectives while advising from a contractual standpoint on risk mitigation and strategy. Functions covered preparing, drafting, negotiating and securing teaming, non-disclosure, subcontract and prime contract agreements and modifications for IT knowledge management, system integration, systems architecture, database architecture and customer support services. The job consisted of leading and consulting from a federal/ state/ local government and commercial procurement standpoint from cradle-to-grave for prime contracts and supplier agreements enabling company to successfully sell solar and wind power to its customers. This individual managed critical solar power Purchase agreement (PPA) for $300M+ from a contractual standpoint for construction of solar plant in support of the military. Other roles involved effectively creating, improving and finalizing federal and commercial practices of company.

Would a contracts manager with familiarity in transportation, IT services and aviation industries, as well as skilled in Deltek GCS, Deltek Costpoint, Deltek Vision help your organization achieve greater success? Technical specializations cover Deltek GCS, Deltek Costpoint, Deltek Vision, Oracle, JD Edwards, Lawson, Great Plains, Peachtree/Sage 50 and AS/400. Educational attainment includes BS degree in Business Administration and BS degree in Computer Information Systems. This individual obtained PMP credential.

Making a positive difference with participating in the negotiation of contractual commitments when assigned and acting as a primary point of contact regarding contractual issues during Performance of the contract were some of the key focuses of this contract manager. Responsibilities covered providing assistance in training, to include preparation and conduct of skill development training information/ materials. The program was supported from the bid process along with pre-sales team and taking over as the program manager. Program-based requisitions and day-to-day program operations were managed to ensure all program deliverables and timelines were met per the agreed upon schedule and system design.

Notable tasks included identifying project risks, issues and opportunities associated with the customer in general and specifically to the program and maintaining continuous surveillance of the contract. This individual anticipated/identified/monitored potential areas of difficulty and recommended corrective actions to be taken to ensure conformance with contract obligations. Functions involved ensuring that contractual risks identified during contract Performance were evaluated, assessed, and approved by the appropriate internal/ external personnel. Interaction with customers was done to identify, recommend, and implement solutions for potential contractual issues and fire system aircraft registration requirements.

Does a proposal coordinator who is knowledgeable in Deltek Vision, as well as experienced in construction, IT services and insurance industries pique your interest? Technical knowledge involves Deltek Vision and SharePoint. Areas of expertise include proposal research, writing and development, technical writing/editing and database information/content management. Educational attainment includes Master of Arts in Business Communications and Bachelor of Arts in Public Relations/Journalism.

One of the major responsibilities included supporting this civil/environmental engineering firm in development of proposals submitted to state and municipal agencies as well as private business clients. Support services included research, writing, editing and coordination of proposals to major clients. Managing and updating project, resume as well as corporate content in Deltek Vision (6.1) modular database were some of the key roles. Positive experiences brought to the business table involved editing technical reports and client presentations and developing various components for client presentation, in addition to closely interacting with proposal managers and coordinators to submit documents within established deadlines.

Another job covered developing, editing and managing key Marketing information including resumes, project descriptions and modifiable boilerplate information, for business unit of 10,000-employee multi-discipline engineering firm. Information stored in modular, relational Deltek Vision database (6.1) and on company SharePoint site. Part of the functions consisted of working closely with engineering, technical and Marketing personnel to revise/edit/update project and contract descriptions along with professional resumes for use in proposals or other Marketing documents. More than 100 project datasheets and 200+ resumes expanded/updated. Documents were also uploaded to designated SharePoint site. Employee training was provided for accessing and utilizing the database.

Could the future success of your organization be helped by this proposal coordinator who worked in computer/network security, business services and communications industries, as well as proficient in Deltek INPUT and Deltek CRM? Technical competencies involve Deltek INPUT and Deltek CRM. Core competencies include business development lifecycle, process improvement, proposal writing, and compliance. This individual was affiliated with Association of Proposal Management Professionals (APMP).

Important contributions included managing proposal responses from the federal government, state, local and commercial solicitations, as well as working on and monitoring opportunities on contract vehicles/schedules. Using business development site, Deltek INPUT, was done to research bidding opportunities. Tasks covered generating reports on Deltek CRM on corporate pipeline and being instrumental in spearheading a corporate active directory of past performances. Skills brought to the table included helping develop ISO 9001 proposal process and helping proposal team with preparations for ISO 9001 audit. Work on federal government solicitations for varied customers was also completed.

Help was provided in developing corporate proposal process and user’s guide. Key roles involved generating and maintaining proposal schedules, outlines along with compliance matrices, in addition to performing desktop publishing, editing, and proofreading on proposals. Coordinating the proposal schedule with contracts/pricing administrators, along with being instrumental in spearheading an active directory of previously used proposals were included in the list of duties. In addition, this specialist archived proposals and maintained a resources database as part of the corporate records management process. Quarterly reports were generated using Deltek CRM database for Opportunity tracking and scheduling.

What can a proposal coordinator with specializations in Deltek Vision and Oracle, as well as work background in engineering, professional services and environment services industries bring to your organization? Technical specializations involve Deltek Vision and Oracle. Educational background includes MS Education (English concentration) and BA in English Grammar & Literature (cum laude).

Working with areas such as providing document quality assurance, including technical editing/review and word processing, with a focus on voice, style, and consistency, were some of the skills brought to the table by this proposal coordinator. Duties covered coordinating the preparation of proposals, attending proposal bid/kick-off meetings and applying knowledge of international document regulations and required terminology, including National Instrument 43-101. This individual entrusted to keep the confidentiality of company clients and was familiar with the style preferred by various clients, ensuring a quick turnaround.

Responsibilities in other jobs consisted of providing document quality assurance, including technical editing/review and word processing, to both private- and public-sector clients with a focus on voice, style and consistency. Tasks involved coordinating the preparation of proposals, including attending proposal bid or kick-off meetings and editing maps/ simulations of varying detail. Familiarity with the style preferred by various clients and government agencies, ensured a quick turnaround. Managing the simultaneous preparation of proposals, handling kick-off meetings for internal clients nationwide and certifying that all documents were in compliance with proposal solicitation were some of the tasks. Key roles covered ensuring that deadlines were maintained for each team Member, directing the creation of graphics and coordinating production schedule.

Could your organization use a proposal coordinator who is proficient in Deltek, as well as experienced in IT services, communications and insurance industries? Technical proficiencies cover Deltek, Access, Privia, SharePoint and QuarkXpress. Other important skills include developing, preparing and executing winning proposals to meet initiative-specific requirements; the proposal review process; workflow and scheduling management deliverable for high-pressure government proposal environment. Educational attainment includes Bachelor of Science in Business Administration, Banking and Finance.

Primary tasks included working closely with proposal managers and capture managers, as well as coordinating and supporting the technical and Cost documentation from RFP release to final production and submission. The proposal management plan was maintained for tracking roster, resumes, past performances, graphics and Action items throughout the proposal lifecycle. Ensuring all documents and proposal delivery instructions adhered to Section L of the federal RFP; analyzing RFP/RFI/RFQ; and preparing compliance matrix, proposal outline, and special instructions were also handled. Key roles covered creating customized writer templates using company styles and ensuring documents were correctly formatted adhering to RFP/RFQ/RFI requirements.

Contributions also involved managing multiple writers’ track change comment documents and consolidating them into one document for color review debriefings. Aside from scheduling meetings, sending invites and tracking attendees were managed using Live Meeting software for color team reviews and debriefings. Aside from maintaining document library and folder structure on the LAN, the individual was responsible for creating SharePoint websites for each proposal, managed documents, and gave Access to members. Quality assurance was provided for the final proposal production process ensuring documents had appropriate headers/footers, format, styles, cross-referencing tables/graphics and general quality checks.