Below are the 11 Office Managers with multiple industries & systems expertise. The Thor Group® also provides office managers with your industry & systems experience on a consulting, contracting or direct hire basis.

How can an office manager with background working in financial services, construction and travel industries, as well as knowledgeable in QuickBooks Pro fit within your organization? Technical specialties cover QuickBooks Pro, Great Plains, Odyssey, Trident, LAP, and Paychex. Educational attainment includes Business Management and General Education courses.

Duties of this office manager covered depositing checks daily, posting checks to the correct invoices, reviewing the customer’s balances to identify past due accounts, contacting customer to collect past due amounts and sending out past due notices. Documenting the results of contacts, as well as tracking and following up on customer’s commitments were also completed. Collecting, reviewing and approving all timecards before submitting to payroll services, in addition to approving time off and logging employees’ vacation and sick time were some of the functions. Other tasks involved reconciling processed work by verifying entries and comparing system reports to balances, along with charging expenses to accounts and cost centers by analyzing invoice/expense reports; entries were also recorded. QuickBooks software was used.

In another job, this individual was in-charge of all administrative/ accounting duties and oversaw that assignments were finished in a timely manner. Key roles consisted of monitoring accounts to ensure payments are up to date, resolving invoice discrepancies and maintaining records or vendor/client file data entry. Skills brought to the table included following up with customers with overdue account and calling/emailing clients with delinquent accounts. Apart from managing daily deposits, checks were posted to the correct invoice. Reviewing invoices and check requests, sorting/ matching invoices or check invoices, setting invoices up for payments and processing check requests were efficiently handled. QuickBooks software was utilized.

What contributions could an office manager with experience working in a specialty hospital, a university medical center and a senior care facility bring to your organization? Professional certifications involve Certified Nursing Assistant (CNA). Software knowledge consists of Paychex.

Challenges like coding and tracking all outpatient procedures when patients leave, as well as keeping track of weekly deposits from check from outside vendors were welcomed and successfully completed on a regular basis. Serving as an office manager in a specialty hospital, knowledgeable of office clerical procedures using Paychex, Microsoft Products and Scanners. This individual was crossed trained to help in all departments, to help with over flow, collecting personal information about the patient for their visit, as well as updating patient information when needs to be updated. Part of the job was to check benefits and eligibility on their insurance, as well as collect and apply insurance co-pays to patients’ accounts. Moreover, explained company personnel policies, benefits, and procedures to employees or job applicants, prepared and set up for new employee orientations, as well as interviewed job applicants to obtain and verify information used to screen and evaluate them.

The position entailed being knowledgeable of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology. Serving as a medical receptionist, answered telephones and directed calls to appropriate staff.

Could the future success of your organization be helped by this office manager who worked in education, engineering and Marketing industries, as well as proficient in Kronos HR, ADP and QuickBooks? Technical competencies involve Kronos HR, ADP, QuickBooks, Access, AX and Navision.

Important contributions of this office manager included managing all aspects of benefit administration, including, Open enrollment, new employee benefit orientation and maintenance of personnel files. All aspects of employee 401k issues and applications were administered. Employees were assisted with short term disability, long term disability, FMLA and COBRA. Employees were counseled on various issues regarding benefits, payroll and personnel issues. Tasks covered managing employee new hires and terminations, new hire orientation and benefits onboarding. Temporary employees were recruited. Employee files and benefit files were maintained. Aside from handling mid-year and year-end appraisal/reviews of all employees, the day-to-day operations of the office/shop personnel were managed and supervised. Responsibilities for payroll, compiling, checking and transmitting, as well as all related recordkeeping in Kronos and ADP were carried out.

Key roles involved managing all aspects of accounts payable and accounts receivable, including collections, invoicing, weekly/ monthly sales forecasts and budgets. Duties covered month-end financial reporting, payroll and providing administrative support to the senior general manager and operations manager and month-end financials. In addition, this specialist maintained all FAA and DOT requirements for employees and drivers, handled training and developed records for employees. Accident investigations were led, including root cause analysis. Daily interaction and communication with customers, account issues, customer service and quality issues were efficiently handled.

Would it be beneficial for your organization to employ an office manager with experience working in real estate and engineering industries? Educational attainment is composed of Business Administration/Web Design. Software skills involve Paychex, MAS 200, MAS 90, Intuitive, Solomon and QuickBooks.

Serving in a real estate company as an office manager, provided direct administrative support to upper management, did Accounts Payable, Receivables and Payroll, as well as managed calendar, travel arrangements, and daily administrative tasks for executives. Some of the tasks were processing expense reports, ordering supplies, booking and arranging meetings, creating corporate web sites and portals, as well as creating and updating on a daily basis all social media and advertising. Part of the job was to create graphics including email campaigns and marketing material using Photoshop, as well as create and maintain costumer databases. In addition, maintained inventory, month closings and year closings using QuickBooks.

As an office manager in an engineering services company, provided direct administrative support to the Human Resources Manager. Other duties were handling all personnel files, inquiries, and processes with the most confidentiality, as well as maintaining time keeping records and processing payroll via Paychex System. Furthermore, performed a variety of tasks for the Human Resources Department including the processing of new hires, leaves of absences, retirements and terminations for over 400 employees.

What advantages can recruiting a general office manager from a physician’s practice give your organization? Computer knowledge covers the use of ADP AdvancedMD, QuickBooks, Practice Fusion, and HTML. This individual completed a business course.

In a physician’s practice, this general office manager was responsible for scheduling appointments for patient’s office visits / outpatient surgery for 2,901 active patients. All personal, medical, and educational information were maintained to maintain doctors’ credentialing. Assistance was given to doctors with general needs during in office procedures. The individual also handled the data entry for all new patients and updating information on excising using Visionary office, Practice Fusion and ADP AdvancedMD.

Part of the job was also completing documentation for any workers’ compensation and disability claims while remaining in compliance with HIPAA. Apart from handling all orders for patient’s corrective lenses and office supplies, other tasks were credentialing and re-credentialing for 25+ in network insurance companies. Claims were submitted to insurance companies using proper CPT codes as well as DX codes ICD-9 & ICD-10 coding. Billing, posting insurance payments, denials, and following up on claims were also done. Priorities were posting patient payments, securing accounts receivable, and handling all collection calls. The job also required obtaining all proper referrals/ authorizations for procedures and medication tiering exception. The individual was also responsible for surgical coordination between 2 active surgery centers.

Could the future success of your organization be helped by this office manager with extensive work experience in a general hospital? Professional certificates consist of Secretarial Science Certificate and Management Certificate. Technical skills involve Deltek HR, PeopleSoft and Kronos.

Contributed by managing the business functions and office administrative operations of the Primary Care Department Executive Assistant to the Chief Medical Officer and Senior Vice President. While working in a general hospital as an office manager, scheduled and organized Board of Trustee meetings and prepared presentations, agenda, and minutes. Also, efficiently directed office support activities, such as staff training and supervision, activity and task scheduling, as well as obtaining and allocating resources, management and improvement of internal processes, including implementation of policies and procedures. Moreover, oversaw on-boarding and evaluated annual Performance reviews for support staff budgeting, expense management and reconciled bank statements.

Supported organizational goals and objectives by serving as the office manager for the chemistry department, executive assistant to the chemistry department chair, and assistant graduate coordinator for Chemistry M.S. and Ph.D. Programs. Part of the job as an office manager was to manage business functions, research, and reports. Furthermore, acted as primary contact for program policies and procedures as well as ensured that students make timely progress in fulfilling degree requirements. Other duties were managing department budget, program budgets, and funding for graduate teaching assistants.

Could your organization use an office manager who is experienced in insurance, manufacturing and advertising industries, as well as proficient in Paychex HR and Paychex Payroll? Technical proficiencies cover Paychex HR, Paychex Payroll, Adobe Photoshop, PhotoPaint and PageMaker. Educational background includes Business Administration/ Accounting; Business Technical Diploma; Business and College Preparatory Diploma; as well as courses in Business Writing/Grammar Skills and Mastering the Art of Communication.

Some impact contributions of this office manager included managing the president’s calendar to include scheduling of meeting and appointment, as well as managing payroll through online Paychex. This individual prepared and distributed departmental requisitions for office supplies and equipment. Apart from establishing files, memos and reports were prepared and routed. Key roles covered managing data entry (quoting and inputting insurance policies) copies and emails, as well as faxing documents, as required. Functions involved maintaining strict confidentiality in all matters and keeping records and confidential files. A variety of routine and non-routine office assignments and secretarial duties was performed. Preparing routine as well as complex correspondence, reports, materials and presentations utilizing MS Office computer software was part of the job. Functions involved answering all telephone lines, writing detailed messages, resolving problems and providing information requested or referring callers to the proper individual.

Skills consisted of opening the receptionist area, answering a multi-line phone system, routing calls to appropriate areas and greeting incoming visitors and clients. The VP calendar was maintained. Scheduling hotel and airline reservations for VP, in addition to scheduling and setting up meetings in various conference rooms were also completed.

What can your organization gain with the help of an office manager with experience in education sector, retail, and construction industries, as well as proficient in Intuit QuickBooks and QuickBooks Pro? Technical skills cover Intuit QuickBooks, QuickBooks Pro, AS/400, Enterprise Solution (13.0, 14.0), online research and e-commerce applications. This individual obtained Certifications in Medical Assistance, First Aid and CPR.

One of the tasks included creating invoices for sale orders via Intuit QuickBooks Pro 2011 and 2013. Key roles involved maintaining customer relationships by handling collections and general questions, resolving conflicts, and placing vendor sales orders nationally. Responsibilities involved assisting the CEO and COO with miscellaneous administrative tasks and cold calls to increase sales volume. The data entry from the sales department was supervised and high volume data entry was accomplished with speed as well as accuracy.

Duties in other jobs consisted of generating daily internet sales report and manually capturing credit card sales transactions. Functions covered addressing all logistical issues, training new employees and executing general office work. This individual contributed on the website structure with CEOs and customer care solutions via Monster Commerce and general office work. Administrative support was provided to the president in meeting/ event planning, administration, reviewing business related correspondence, answering calls and maintaining business licenses/ policies up to date. Overseeing material pricing comparisons, revising and overseeing orders, creating budget estimates, and job proposals/bids were efficiently handled. Workers’ compensation certificates online were created for assigned jobs. The new company website was developed, designed, implemented and maintained.

What can your organization gain with the help of an office manager who is experienced in construction and professional services industries, as well as proficient in Peachtree/Sage 50 and SAP? Technical skills cover Peachtree/Sage 50, SAP -ERP and SRM, inEight and SharePoint. Educational attainment consists of Associate’s Degree in Business Administration.

Main duties of this office manager consisted of providing administrative support to the company president and staff, as well as developing and maintaining spreadsheets for payroll computation and related tax records. Functions covered performing timely calculations and data entry to produce weekly payroll for approximately 15 employees, and processing weekly, quarterly, annual tax deposits and related documents, in addition to managing accounts payable and receivable. This individual maintained electronic and hardcopy records as well as developed procedures for retention, retrieval and disposal of records. Assistance was provided in bidding and proposal requests. Job files were setup and maintained. Software used included Peachtree/Sage 50.

Notable tasks included maintaining project files in electronic and hardcopy formats as well as coding payables utilizing the Work Breakdown Structure (WBS) principals. Key roles involved assisting superintendents with time entry for weekly payroll and processing all transfer employees and new hires including completing I-9 documents. Administering new hire and random drug testing, along with assisting in the safety program. This individual managed office supply inventory utilizing SRM purchase order system. An additional duty involved arranging company meals.

Does an office manager with work background in technology, legal services and music industries, as well as skilled in QuickBooks pique your interest? Technical knowledge includes QuickBooks Pro. Educational background includes Criminal Justice and Child Development Psychology. The individual can speak three different languages: Cape Verdian/Creole Portuguese and Spanish.

Primary functions of this office manager included providing administrative support to the general manager, answering phones and scheduling appointments. Aside from creating weekly/daily projected budget income reports utilizing Excel, all direct marketing materials were created using PowerPoint. Rapport was built with students and an inquiry was the key ingredient used to increase productivity and maintain a high level of customer satisfaction. Responsibilities consisted of conducting preliminary interviews with potential administration staff/ interns and training/supervising all office administrators. All accounts payable and accounts receivables were managed using QuickBooks. A weekly report was supplied to the studio directors, outlining all activities from the previous week with suggestions and comments regarding how to increase productivity for the new week.

The job covered meeting with the general manager on a weekly basis to discuss strategic promotional methods of business expansion while overseeing sales transactions. Contributions involved training and supervising five interns in the areas of music industry, music business and artist development. Raising statistics into affluence was done by promoting and selling products/ services. Targets and goals were exceeded on numerous accessions by going above the call of duty. The ability to multitask and still get the job done efficiently was successfully performed. Various administrative duties were handled, along with contacting and setting payment plans for debtors and working with various clients.

Is impacting your organization with an office manager with a strong record of achievement in a wide range of HR areas a current business consideration? Areas of expertise include benefits administration, policies and procedures, training/development, performance management, employee relations, and legal compliance. Additional competencies are composed of HRIS (ADP Workforce Now v2), COBRA administration, business process automation, quality management reporting and HR metrics reporting.

Being employed in an engineering services company as an office manager, utilizing the HRIS [ADP Workforce Now] to process benefits, compensation updates, performance appraisal updates, and LOAs was a primary responsibility. Generating reports to senior management for strategic decision-making purposes was also one of the tasks accomplished. In addition, this manager acted as an SME for the new HRIS (ADP Workforce Now) and provided training to HR and finance on its utilization and reporting capabilities.

Part of the job as an office manager for a computer software company was to utilize the HRIS [ADP] to enter new hire information, benefits enrollment, compensation changes, performance appraisal history, and LOAs. The management of employee self-service portals and processing of required documents through payroll and insurance providers were also carried out. This initiative aimed to ensure accurate record keeping and proper deductions.